Contracts Clerk

Indigenous Perspectives Society; Nanaimo; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

A regional community service organization is looking for a Contracts Clerk in Nanaimo. The role involves preparing and monitoring contracts, providing administrative support, and maintaining positive relations with clients. Ideal candidates should possess a Grade twelve diploma, have at least 3 years of clerical experience, and demonstrate strong skills in MS Word and Excel. This position allows for work-from-home arrangements one day every two weeks after probation, and applicants must be legally entitled to work in Canada.

Qualifications

• 3 years of clerical/administrative support experience.
• Experience in a financial position such as accounts payable.
• Ability to manage multiple tasks and communicate clearly.

Responsibilities

• Prepare, administer, and monitor contracts for supported services.
• Provide reception and switchboard services.
• Maintain computerized status log and database of contracts.

Skills

Strong MS Word skills

Strong MS Excel skills

Typing speed of 50WPM

Positive and productive working relationships

Attention to detail

Time management skills

Education

Grade twelve diploma or equivalent education

Job description

Overview

We are proud to be selected as one of B.C.’s Top Employers once again!

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Status/Term: Auxiliary. Anticipated 70 bi-weekly to October 1, 2026

Classification/Salary: Clerk R12 – Position starts at $29.78 per hour

Team: CNI SAM

Location: Nanaimo (work from home allowed 1 day every two weeks after passing probation)

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [e-mail] at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role

The Role:

As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and providing administrative and program support to staff.

If you’re a skilled administrative professional who thrives on details and enjoys working in a collaborative environment, helping others, we’d love to hear from you!

Key responsibilities

• Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
• Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
• Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
• Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
• Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, and client information
• Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring the appointment list and notifying staff of arrivals
• Liaising with Quality Service Analysts for initial, renewal and modification contracts
• Verifying that backup and source documents are accurate, complete and compliant and are approved by the appropriate spending authority per CLBC policy and procedure
• Resolving transactions that are not in compliance, and referring complex transactions to the supervisor
• Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements

What you will bring

• Grade twelve diploma or equivalent education
• A combination of 3 years of clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
• Strong MS Word and MS Excel skills
• Preference may be given to candidates with experience processing contract
• Typing speed of 50WPM

We’re also looking for an administrative professional who

• Can establish and maintain positive and productive working relationships with staff
• Excels at managing multiple tasks and has a sharp attention to detail
• Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed
• Has excellent time management skills
• Bring a collaborative spirit to a team where your contributions will make a real difference

Additional Info

• Successful applicants are subject to a Criminal Record Check.
• An eligibility list for internal candidates may be established.

Closing date: February 9, 2026

If your application is shortlisted, you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.

This opportunity is open to applicants who are legally entitled to work in Canada.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://communitylivingbc.prevueaps.ca/jobs/30001-18680.html