Contract and Marketing Administrator

AIM Industrial Inc.; Cambridge; Hybrid; CAD 50,000 - 65,000; Part time

Job summary

A leading industrial trades contractor in Cambridge, Ontario, is seeking a Contract and Marketing Administrator. In this hybrid role, you will manage contracts, coordinate marketing initiatives, and support the day-to-day operations of the team. The ideal candidate will have 2+ years of experience, strong analytical skills, and proficiency in Microsoft Office Suite. This position offers a competitive salary, benefits coverage, and opportunities for professional development.

Benefits

Competitive salary

Benefit coverage

Opportunities for professional development

Supportive and dynamic work environment

Qualifications

• 2+ years of experience in contract administration, marketing coordination, or a similar administrative role.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Draft, review, and manage various agreements including NDAs, service contracts, and vendor agreements.
• Maintain a central database of contracts, ensuring version control and proper filing.
• Monitor and track contract milestones, expiration dates, and renewal timelines.
• Assist in the coordination and execution of marketing campaigns and materials.
• Manage and update our company website and execute a content strategy on social media.

Skills

Excellent communication and interpersonal skills

Strong analytical and problem-solving skills

Strong organizational and time management skills

High attention to detail and accuracy

Proficiency in Microsoft Office Suite

Education

Educational background in Business Administration, Marketing, Communications, Legal Studies, or a related field

Tools

CRM or contract management tools (e.g., DocuSign, Adobe Sign, Salesforce)

Job description

Job Description

Job Title: Contract and Marketing Administrator

Location: Cambridge Ontario

Company: AIM Industrial Inc.

AIM Industrial Inc. is a leading industrial trades contractor specializing in manufacturing equipment maintenance and process line installations. We deliver exceptional service and innovative solutions across GTA and Southwestern Ontario. Our in-house team provides end-to-end solutions with expertise in Electrical, Mechanical, Millwrighting, Iron Works, HVAC, Sheet Metal, Automation, and Metal Fabrication. Visit www.aimindustrial.ca for more information.

We are seeking a proactive and results-oriented Contract and Marketing Administrator to drive growth, streamline our contract and customer management, cultivate our industrial client base, and enhance market visibility.

About the Role: The Contract and Marketing Administrator will support the day-to-day operations of our contract and marketing departments. This hybrid role includes reviewing and managing contract documentation, tracking key deadlines, coordinating internal approvals, and assisting with marketing initiatives and content coordination, managing the prequalification process for key projects, and building our brand.

Key Responsibilities

• Draft, review, and manage various agreements including NDAs, service contracts, and vendor agreements.
• Maintain a central database of contracts, ensuring version control and proper filing.
• Monitor and track contract milestones, expiration dates, and renewal timelines.
• Coordinate internal approval workflows and ensure all stakeholders are informed and aligned.
• Support procurement and vendor and customer onboarding processes.
• Assist in the coordination and execution of marketing campaigns and materials.
• Digital presence: Manage and update our company website and execute a content strategy on social media to enhance brand visibility and generate qualified leads.
• Project prequalification: Take full ownership of the prequalification process, completing and submitting required forms and documentation for industrial and institutional projects.
• Collaborate with cross-functional teams to ensure marketing initiatives align with business objectives.

Qualifications

• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong analytical and problem-solving skills.
• Educational background in Business Administration, Marketing, Communications, Legal Studies, or a related field.
• 2+ years of experience in contract administration, marketing coordination, or a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office Suite and familiarity with CRM or contract management tools (e.g., DocuSign, Adobe Sign, Salesforce).
• Basic understanding of contract terms and marketing principles is a plus.

Compensations

• Competitive salary.
• Benefit coverage.
• Opportunities for professional development and advancement.
• A supportive and dynamic work environment.

How to Apply

Interested candidates should submit their resume and cover letter to [e-mail]. Please include "Contract and Marketing Administrator Application" in the subject line.

Join us at AIM Industrial Inc. and be part of a team that values innovation, teamwork, and results!

Company Description

AIM Industrial Inc. provides services across Millwrighting, Rigging, Electrical, Fabrication, Sheet Metal, Piping, Refrigeration, HVAC and CNC Machine Shop. We offer plant maintenance and manpower support, safety upgrades, and turnkey process installations, machinery moving, expansions or relocations. We have qualified project managers, skilled tradespeople and industry resources to provide safe, cost-effective, quality solutions. AIM is locally owned and operated, based in Cambridge, Ontario, serving the province and beyond.

Seniorities / Employment

• Seniority level: Entry level
• Employment type: Contract
• Job function: Marketing and Sales
• Industries: Construction

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