Contract Administrator - Architectural

Power Recruitment; Toronto; On-site; CAD 90,000 - 110,000; Full time

Job summary

A leading recruitment agency is looking for an experienced Contract Administrator - Architectural in Toronto, Canada. The ideal candidate will have over 10 years in construction and contract administration, ensuring compliance and quality standards. Key duties include mentoring teams, overseeing project documents, and collaborating with design teams. Strong communication and organizational skills are essential. This role offers an opportunity to contribute to significant architectural projects.

Qualifications

• Minimum 10 years’ experience in construction, site supervision, and/or contract administration for architectural services.
• Strong oral and written communication, analytical, and organisational skills.
• Ability to collaborate effectively within design and contract administration teams.

Responsibilities

• Mentor design teams and monitor work quality.
• Participate in pre-qualification and bidding process.
• Chair start-up meetings and attend site meetings.

Skills

Contract compliance

Quality control

Communication skills

Risk analysis

Mentoring

Education

Architectural education or certification

Construction and engineering technology

Tools

Project Management software

Job description

About the job Contract Administrator - Architectural

We are currently seeking applicants for the Contract Administrator - Architectural position to assist our client. We welcome you to submit your application, if you are interested.

Job Description

Reporting to one of our Principal Architects, the Contract Administrator Architectural ensures contract compliance, maintains and elevates quality standards and design intent through construction, and manages the flow of project documents from tender acceptance to close-out. Responsibilities include overseeing various project documents such as tender evaluations, contracts, meeting minutes, and change orders. The Contract Administrator provides leadership to the consultant team, fostering accountability for project success and ongoing quality improvements.

Key Responsibilities

• Mentor design teams, monitor work quality and participate in the quality control process of design documentation.
• Participate in pre‑qualification, bidding process, and assist in preparing Letter of Intent and CCDC documents.
• Provide CA functions including, but not limited to, preparation of new and review of existing contracts, maintaining contract records, negotiating terms, and explaining terms to stakeholders, ensuring compliance, and analysing risks.
• Ensure constructability in design through QA reviews and actively manage design intent during construction with the Design Team.
• Chair start‑up meetings, attend site meetings, and conduct field reviews.
• Collaborate with Contract Coordinator for timely information exchange and assist in preparing PCs, SIs, and RFIs.
• Ensure standards are met on all projects and recommend process or standards improvements for efficiency.
• Develop, approve, and coordinate work schedules to meet cost, quality, and time objectives. Conduct deficiency reviews before substantial completion.

Required Qualifications

• Minimum 10 years’ experience in construction, site supervision, and/or contract administration for architectural services.
• Architectural education or certification in architecture, construction, and engineering technology (ACET).
• Strong oral and written communication, analytical, and organisational skills.
• Ability to collaborate effectively within design and contract administration teams and with internal and external clients.
• Client-focused approach, adept at resolving complex contracting issues with win‑win solutions while meeting company requirements and design intent.
• Previous experience with Project Management software preferred.
• Proven experience in mentoring and leading junior staff, supporting their growth in technical and industry experience, providing guidance, training, and performance feedback.