Construction Office Administrator (1470)

FillaRole; North Vancouver; On-site; CAD 40,000 - 55,000; Full time

Job summary

A project management firm is looking for an Office Administrator in North Vancouver. The successful candidate will oversee administrative procedures, advise applicants on job requirements, and manage budgeting processes within a fast-paced construction environment. Candidates need at least one year of office administrative experience in construction, strong customer service skills, and excellent computer proficiency. The role offers an opportunity to contribute significantly to office operations and project management.

Qualifications

• Minimum 1 year of construction office administrative experience is required.
• Punctual and detail-oriented.
• Must have experience in the construction industry.

Responsibilities

• Oversee and coordinate office administrative procedures.
• Advise job applicants on employment requirements.
• Conduct analyses and oversee administrative operations.

Skills

Strong customer service

Attention to detail

Time management

Excellent computer skills

Strong communication skills

Ability to stay focused in a fast pace

Job description

Responsibilities

• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
• Advise job applicants on employment requirements to management for consideration.
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Carry out administrative activities associated with construction, HR and safety.
• Review candidate inventories and contact potential applicants to arrange interviews and transfers, redeployment and placement of personnel
• Administer policies and procedures related construction activities in relation to the projects that are being worked on as well as in preparation for future projects.
• Coordinate and plan for office services, such as equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• May supervise records management construction staff.
• May assist with prospective staffing requirements, prepare and post notices and advertisements, and collect and screen applications
• If required advise job applicants on employment requirements to management for consideration.
• Notify applicants of results of selection process and prepare job offers
• Advise managers and employees on staffing policies and procedures as required
• Set up and manage phone system for the company as well as answer phones.
• Assist with ensuring data for payroll is provided to the appropriate party.
• Keep company data up to date

Qualifications

• Minimum 1 year of construction office administrative experience is required
• HR Officer Experience is an asset
• Punctual
• Attention to detail
• Strong customer service and communication skills
• Must have experience in the construction industry
• Ability to stay focused and organized in a fast pace environment
• Excellent computer skills
• Time management ability and prioritize tasks is critical