Building Services Representative

Town of Oakville; Oakville; On-site; CAD 60,000 - 80,000; Full time

Job summary

A local government organization in Oakville, Ontario is seeking a Building Services Representative for a 9-month contract. The role involves processing building permit applications, verifying compliance with regulations, and engaging with clients. Candidates should have a post-secondary diploma and relevant experience, with knowledge of the Ontario Building Code being essential. Strong communication and organizational skills are necessary. The position is a temporary full-time role and applicants must apply by January 8, 2026.

Qualifications

• Minimum of 1 year relevant experience.
• Proficient knowledge of the Ontario Building Code and other applicable laws.
• Provincial qualifications in General or CBO Legal and House are preferred.

Responsibilities

• Receive, screen and process building permit applications.
• Verify completion of application and compliance with laws.
• Calculate construction values and collect fees.
• Conduct meetings with clients for permit application submissions.
• Provide guidance to internal and external clients.

Skills

Strong organizational skills

Interpersonal skills

Computer skills

Verbal communication skills

Written communication skills

Education

Three year post-secondary degree or diploma

Job description

Job Details: Temporary Full Time (CUPE 1329T)

Posting Status: Open to all current Town of Oakville employees and external applicants

Duration: 9 month contract

Temporary Vacancy Reason: Leave of absence

Closing Date: Applications for this position must be received at oakville.ca by no later than 11:59 pm on January 8, 2026.

Internal secondment applications are welcome. Please note, however, that members of management will not be considered for secondments into bargaining unit positions.

This job posting is for an existing vacancy and therefore will be filled accordingly.

Job Responsibilities

Reporting to the Supervisor-Application and Code Review, the Building Services Representative will:

• Receive, screen and process all building permit applications and monitor progress of building permit applications through the plans examination process.
• Verify completion of application, plans and compliance with other applicable laws.
• Calculate construction values, compute and collect fees.
• Issue building permits.
• Conduct introductory meetings with clients to ensure accurate and complete permit application submissions.
• Provide guidance, instruction and clarification to internal and external clients.
• Notify management of any extensions and/or cancellations of building permits.
• Process freedom of information requests and routine disclosures.
• Assist in plan review on small Part 9 buildings when required.
• Perform other duties as assigned.

Qualifications/Skills

• Successful completion of a three year post-secondary degree or diploma in Architectural Technology, Engineering Technology, Mechanical Engineering Technology or related field combined with a minimum of 1 year relevant experience. An equivalent combination of education and experience may be considered.
• Proficient knowledge of the Ontario Building Code and other applicable laws.
• Provincial qualifications in General or CBO Legal and House would be preferred.
• Strong organizational, interpersonal, computer, verbal and written communication skills are required, as well as the ability to work effectively with the public.

DATED: December 18, 2025

The Town’s recruitment software includes elements of artificial intelligence to assist in the screening and short-listing of qualified candidates.

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. The minimum threshold score for the interview is 75%.

We thank all applicants and advise that only those selected for an interview will be contacted.