Billing Coordinator

Gowling WLG; Montreal (administrative region); Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A prestigious law firm is seeking a Billing Coordinator in Montreal to manage billing processes, ensuring compliance with guidelines. This role demands strong attention to detail, bilingual (English/French) communication skills, and proficiency in Microsoft Office. Ideal candidates will have 3-5 years of billing experience, preferably in a law firm. The position offers competitive benefits and a collaborative work environment with hybrid work options, fostering diversity and inclusivity.

Benefits

100% employer-paid health, dental, and mental health coverage

15+ vacation days and hybrid work flexibility

Parental leave top-up for 26 weeks

Group Retirement Savings Plan with employer match

Qualifications

• Three to five years of billing experience, preferably in a law firm.
• Bilingual in English and French.
• Strong computer skills with Microsoft Office.

Responsibilities

• Prepare pre-bills and bills, ensure compliance with client guidelines.
• Maintain billing progress reports and provide support to staff.
• Liaise with clients to address billing queries and issues.

Skills

Attention to detail

Prioritization

Verbal communication in English

Verbal communication in French

Problem solving

Interpersonal skills

Microsoft Office Suite proficiency

Tools

Aderant

Expert Billing

Job description

About Gowling WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

Profile

We are looking for a Billing Coordinator to join our team. Working in a team environment our Billing Coordinator will perform a variety of clerical and accounting tasks, following standardized billing policies and procedures. The successful candidate will bring excellent attention to detail, strong prioritization skills, and professionalism to the role.

Responsibilities

• Prepare pre-bills and bills, obtain copies of bills upon request, and make corrections to time entries and fee allocations where necessary;
• Ensure compliance with client guidelines, required bill format, and content;
• Maintain billing progress reports throughout the month;
• Accurate data entry, correct errors and proofread, checking style and authorization when required;
• Be available to answer questions and provide support to assistants and professionals regarding the billing process;
• Liaise with internal and external clients to address any issues, answer queries, and interpret policies and procedures;
• Provide, prepare and format reports in MS Excel;
• Participate in office/firm related training sessions, and innovation initiatives;
• Complete administrative duties including but not limited to filing, copying, and correspondence;
• Other duties as assigned.

Qualifications

• Three to five years of billing experience with preference given to experience in a law firm environment;
• Bilingualism (verbal/written) in English/French;
• Strong working knowledge of basic accounting principles;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Experience with Aderant and Expert Billing is an asset;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Excellent interpersonal skills with the ability to work effectively with staff, professionals, and in a team environment;
• Strong knowledge of accounting software and bank procedures;
• Excellent attention to detail;
• Capacity to work independently, as well as in a team environment;
• Ability to work flexible hours as workload requires including some evenings and weekends. This is required during the year end process.

Benefits/Perks

• 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance
• Benefits coverage for Firm members and their dependents from day one!
• 15+ vacation days and hybrid work flexibility
• Parental leave top-up for 26 weeks (after 12 months of full-time employment)
• Group Retirement Savings Plan with employer match
• Financial protection through short & long-term disability, life, accident & critical illness insurance
• Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders
• Recognition awards, appreciation events, and a supportive, collaborative work culture
• Perks and preferred pricing programs, referral bonuses and more
  

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.