Assistant, Talent Acquisition

Sinai Health System; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization in Toronto is seeking a Human Resources Assistant to support recruitment across various roles. This entry-level position offers exposure to critical HR functions in a dynamic environment. Ideal candidates should have a diploma in Human Resources and at least a year of relevant experience. Proficiency in MS Office and a commitment to quality customer service are essential.

Qualifications

• Successful completion of a college diploma in a relevant area of study.
• One year of experience in a related role.
• Experience within a large healthcare environment preferred.

Responsibilities

• Coordinate the recruitment process across various roles.
• Provide superior customer service during administrative tasks.
• Track vacancies and manage recruitment checklist requirements.

Skills

Microsoft Office proficiency

Strong communication skills

Flexibility with working hours

Problem-solving skills

Attention to detail

Education

College diploma in Human Resources or Business Administration

Tools

HRIS

Applicant Tracking System (ATS)

Job description

Job Description

Discover the excitement of supporting recruitment in one of the most diverse industries—health care. As a Human Resources Assistant, Talent Acquisition, you’ll coordinate the hiring process across unionized and non‑unionized roles, gaining exposure to everything from clinical positions to operational support. This is a great opportunity for those beginning their HR career journey, offering valuable experience in a fast‑paced, collaborative environment where your contributions make a meaningful impact.

Is this you?

Are you a quick learner who loves to take on new challenges? In this role, you’ll put your adaptability to the test as you support recruitment for a wide variety of roles. Your ability to pick up new systems and processes quickly ensures the recruitment team stays agile and efficient, even when priorities shift.

You excel at maintaining operational efficiency through meticulous attention to detail and effective process management. From coordinating multiple interview schedules to ensuring timely job postings, your precision guarantees seamless execution.

Your adeptness at prioritization enables the recruitment team to stay focused and deliver a superior candidate experience. With a demonstrated talent for managing multiple priorities, you consistently achieve exceptional accuracy while navigating competing demands.

Are you someone who combines problem‑solving skills with a high level of professionalism? In this role, your ability to exercise sound judgment and take initiative will be essential when handling sensitive information or managing nuanced inquiries. Your resourcefulness, reliability, and diplomatic approach make you a trusted partner in maintaining seamless recruitment workflows.

About the Talent Acquisition team

Our Talent Acquisition team plays a crucial role in ensuring Sinai Health remains at the cutting edge of patient care by providing essential services such as recruitment and hiring selection, job fairs/hiring events, sourcing and outreach, employer branding, and talent pipeline development. We focus on recruiting for both Mount Sinai and Hennick Bridgepoint Hospitals while partnering with other HR teams within the People and Culture portfolio department. In our recruitment endeavors, we prioritize creativity and innovation to optimise processes and technologies. This strategy enables us to effectively cater to the requirements of 100+ clients, successfully filling over 300 diverse positions.

In this role you will:

• Provide superior customer service when performing a variety of administrative functions, including responding to internal and external queries; refer matters to appropriate members of the team
• Produce routine reports and respond to standard requests for information utilizing the Human Resources Capital Management System – Ceridian Dayforce and other relevant departmental information systems
• Support the recruitment process through:
  • The receipt and review of the Recruitment Request Form and supporting in the creation of digital recruitment files
  • Tracking vacancies and file progress; ongoing tracking and follow‑up on recruitment checklist requirements
  • Drafting and revising job postings; posting positions on internal boards, applicant tracking systems and niche posting sites
  • Screening resumes and phone‑screening applicants (when required)
  • Creating seniority lists and requisite documentation
  • Booking appointments to support file management e.g. client/vendor meetings, phone screens, and interviews
  • Securing, submitting and checking references with our external vendor for completion; drafting and issuing contract extension/transfer/offer/rejection letters
  • Completing new employee paperwork and preparing new hire files for documentation
  • Tracking and following up on new hire onboarding requirements
• Provide support for:
  • Job fairs, open houses and circuit interviews
  • Relevant departmental committees, working groups, and steering committees
• Assist with routine file reviews, audits, correspondence creation, and maintaining tracking documents to support organizational processes
• Facilitate and distribute clerical testing to candidates
• Assist with scheduling meetings and booking rooms; draft meeting agendas; prepare related materials; compose meeting minutes and related correspondence
• Create and support the maintenance of the department's file management system
• Coordinate shared email inboxes
• Sort and distribute incoming mail; ensure all opened mail is date‑stamped and passed to appropriate team member
• Perform a variety of other administrative activities such as photocopying, scanning, arranging couriers and ordering office supplies
• Perform other duties consistent with the job classification as required

Job Requirements

• Successful completion of a college diploma in a relevant area of study (e.g. Human Resources, Business Administration, etc.) from a recognized educational institution
• One year of experience in a related role
• Applicants with proven equivalent recent and related training and experience may also be considered

Preferred

• Previous experience working within a large and complex unionized healthcare environment

Skills and Knowledge

• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook); experience working with HRIS, ATS, etc. systems preferred
• Strong communication skills (verbal and written) to professionally represent Sinai Health; proven commitment to quality customer service
• Prepared to respond to a fast‑paced changing environment requiring flexibility with respect to working hours
• Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you are eager to advance your career within human resources, apply now and let us know why you’d be a great addition to our team.

Employment at Sinai Health

Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine‑preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.

Equal Opportunity Employer

Sinai Health is an equal‑opportunity employer who understands that diversity enriches our community and culture. We invite applications from all qualified candidates including Indigenous Peoples, racialised people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416‑586‑4800 ext. 7050, or email [e-mail].