Assistant Clerk

Innisfil; Innisfil; On-site; CAD 50,000 - 70,000; Full time

Job summary

A local municipal office in Ontario is seeking an Assistant Clerk to provide clerical and administrative support. The role involves managing records, coordinating official meetings, and assisting with governance tasks. Candidates should have a Diploma or Degree and relevant administrative experience. A valid driver's licence is required. The role offers a chance to impact the community and requires attendance at meetings outside regular hours.

Qualifications

• Experience in an administrative/clerical position, preferably in a municipal or public sector environment.
• A valid Class "G" driver’s licence and reliable vehicle.
• Ability to attend evening and/or weekend meetings.

Responsibilities

• Prepare drafts, agendas, minutes, and official communications.
• Respond to inquiries about Council and Committee records.
• Provide training for Council Committee members.

Skills

Communication skills

Organizational skills

Research skills

Education

Community College Diploma or University Degree

Municipal Administration Program (MAP) Certificate

Job description

Overview

We are looking for a dynamic, creative, and forward-thinking individual who wants to make an impact on our organization and community as Assistant Clerk. In this role, you'll be part of a team that oversees key administrative functions including managing records, coordinating official meetings, and administering elections. Additionally, you'll join forces and support governance through bylaw development, managing access to information requests, and facilitating council operations all in alignment with our "Community First, Future Ready, Balance Always" vision.

The Assistant Clerk is responsible for providing clerical and administrative support to the Clerk, Deputy Clerk and Manager of Legal & Clerk Services, as well as :

• Preparing drafts, conducting research, and preparing agendas, minutes, staff reports, motions, and all official communications on behalf of Clerk Services
• Responding to internal and external inquiries about Council and Committee records, as well as investigating, researching, and responding to residents’ issues as needed
• Providing training and education for all Council Committee members and review legislative regulations, meeting procedures, required policies and terms of reference; training staff on report process and requirements for submission to Council Agenda
• Agenda preparation (electronic and hard copy), correspondence, summarization and preparation of minutes and the appropriate distribution of materials, for Council meetings, Planning Public Meetings, and Committees of Council, and attendance at meetings
• Maintaining Town by-laws, resolutions, policies, Council records, Committee records, and other files and minutes as per the Municipal Act, 2001, Municipal Freedom of Information and Protection of Privacy Act and the TOMRIMS filing system

Qualifications

The preferred candidate holds :

• A Community College Diploma or University Degree or related experience.
• Municipal Administration Program (MAP) Certificate or Certified Municipal Officer (CMO) designation preferred.
• Experience in an administrative / clerical position, preferably in a municipal or public sector environment, or an equivalent combination.
• A valid Class "G" driver’s licence in good standing and reliable vehicle to use on corporate business and availability to attend evening and / or weekend meetings or other events as required.

Closing date is September 25, 2025.