Admissions Coordinator

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A leading educational institution in Toronto is seeking an Admissions Coordinator to enhance the admissions process for Undergraduate Medical Education. Key responsibilities include responding to inquiries, coordinating events, and maintaining communication platforms. The ideal candidate will have a Bachelor's degree and at least two years of relevant experience, showcasing excellent interpersonal and organizational skills. This full-time, one-year term position offers a competitive salary and opportunities for professional growth.

Qualifications

• Minimum of two years in university admissions environment.
• Demonstrated experience using and maintaining an online database system.
• Experience with web content development and online communication strategies.

Responsibilities

• Respond to admissions and recruitment inquiries in-person and via phone/email.
• Assist with the coordination of recruitment and admission events.
• Update and maintain relevant Enrolment Services website content.

Skills

Excellent interpersonal skills

Organizational skills

Effective communication

Problem-solving abilities

Judgment and initiative

Education

Bachelor's Degree or equivalent experience

Tools

Online database systems

CRM and/or SIS databases

Job description

Date Posted: 12/12/2025
Req ID: 46408
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the Associate Dean, MD Program
Campus: St. George (Downtown Toronto)
Position Number: 00038579

About us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity

The MD Program trains the next generation of doctors by delivering a comprehensive learning experience to our students. We have been at the forefront of medical education innovation and scholarship, as well as life-changing health research and innovation, since we were established in 1843. Thanks to the contributions made by our faculty and staff, we are consistently recognized as the top medical school in Canada, and among the best in the world.

As Admissions Coordinator, you will collaborate with our high-functioning team to support admissions, recruitment, registration and student communication for Undergraduate Medical Education Enrolment Services. Your exceptional communications and interpersonal skills will help us drive engagement of a diverse applicant pool, learners and stakeholders alike, and promote meaningful content through various digital platforms. Your proven ability to respond to changing priorities in a highly dynamic student services environment is essential.

Responsibilities

• Responding to admissions and recruitment inquiries in-person, and by phone and email; acting as the first point of contact in the Student Enrolment Services Centre
• Assisting with the coordination of recruitment and admission events (i.e. organizing materials, arranging catering, booking rooms and audio visual) and disseminating post-event feedback surveys and questionnaires
• Updating and maintaining relevant Enrolment Services website content, social media accounts and internal communication templates and resources
• Supporting with online and onsite training by scheduling training sessions, drafting and editing training content and coordinating logistical details
• Updating and maintaining the applicant tracking database and producing statistical reports as required
• Supporting the Admissions Advisory Committee by taking and distributing meeting minutes

Essential Qualifications

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum of two years in university admissions environment
• Demonstrated experience using and maintaining an online database system
• Experience with web content development, data collection, and online communication strategies
• Proven success in dealing effectively with prospective and current students
• Familiarity with issues and trends in student recruitment, admissions, and communication
• Excellent interpersonal, organizational, problem solving and communication (oral and written) skills are required
• Proven ability to exercise judgement, tact, diplomacy and a high degree of initiative
• Must be able to deal effectively and professionally with a diverse pool of students, applicants, faculty, staff and members of the public
• Superior ability to prioritize competing demands and meet deadlines
• Demonstrated commitment to quality customer service

Assets (Nonessential)

• Experience with CRM and/or SIS database
• Experience using ROSI, Quercus and survey tools

To be successful in this role you will be

• Meticulous
• Organized
• Team player

Please Note

• This is a one (1) year term position.

Closing Date: 12/23/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].