Administrative Project Manager (Project Controller, Construction)

The Dennis Group, Inc.; Mississauga; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading design/build firm is seeking an Administrative Project Manager to support project planning, budgeting, and construction activities. This role involves managing project finances, coordinating client communications, and ensuring efficient workflow among project teams. Ideal candidates will have a Bachelor’s degree and extensive experience in project management within the construction or engineering sectors. The position offers competitive compensation and comprehensive benefits, including medical and retirement plans.

Benefits

Competitive compensation packages

Comprehensive employee benefits

Open vacation policy

Bonus and profit-sharing plans

Retirement plans

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Business, or similar preferred.
• 4+ years in Construction, Engineering, or Architectural firm.
• 4+ years in project budgeting, scheduling, and third-party agreements.
• 4+ years coordinating project efforts from bid packages to close-out activities.
• Proficient in Excel with experience in formulas, pivot tables, and macros.

Responsibilities

• Provide administrative project management services in support of planning and engineering.
• Manage project accounting, budgeting, and cost management.
• Set up and track multiple currencies on project budgets.
• Coordinate project close-out activities, including vendor final invoicing.
• Develop and maintain project schedules and reports.

Job description

Job Summary

As a design/build engineering firm and general contractor that designs and builds food and beverage processing facilities, Dennis Group’s Administrative Project Managers (Project Controllers) are a pivotal part of our design/build project execution team. Our industrial projects are complex and require a significant amount of coordination to be successful. Administrative Project Managers (APM) are responsible for providing administrative project management services in support of all planning, engineering, billing and construction activities. As an APM you will interact frequently with our project managers, architects, and multiple different kinds of engineering staff. APMs are guided by Dennis Group corporate principles to be responsible and trustworthy; be fair, honest and respectful; to build relationships through competence, trust and reliability; to deliver value; and to conduct yourself as a professional and represent the company well. Typical responsibilities will include but not limited to:

Responsibilities

• Project accounting, budgeting and cost management (invoices, payment, different client billing types, data, formula usage, audits, etc.)
• Understanding of project management budget worksheets, including Cash Flow, Hours, and SOV Tabs.
• Interacting with clients as needed
• Working independently for most projects
• Setting up and tracking multiple currencies on a project budget
• Working with project manager in the creation of the budget, including fee management and engineer hours
• Auditing project budgets against the PFT for lump sum projects
• Understanding time and material invoicing requirements and how to review
• Understanding how to make corrections and cross currency invoicing within the ERP
• Managing third‑party relationships with vendors and suppliers
• Preparing and administeringthird‑party agreements involving understanding brokerage requirements, negotiations, and contract modifications
• Understanding process of requesting vendor payment and working with project manager to release
• Establishing workflows with project manager and train project team
• Preparing and managing project bid packages / documents and pre‑bid processes
• Creating of all project templates including bidding and procurement templates
• Procuring project services and equipment (rentals, PPE, etc.)
• Preparing and maintaining project reports and logs
• Developing and maintaining project schedules
• Preparingpermit applications
• Providing construction management team jobsite setup support
• Coordinating project close‑out activities (vendor final invoicing, reconciliation, etc.)
• Promoting continuousand productive communication between project participantsincluding internal and external clients and partners
• Researchingadministrative project management best practices
• Supporting talent growth within our organization
• Handling complex issues and tasks with minimal supervision and advising subordinate team members on solutions to issues they encounter

Required Education, Skills and Experience

Successful APMs at Dennis Group are highly organized, professional, self‑motivated, and energetic individuals with excellent communication and inter‑personal skills. In addition, you have:

• A Bachelor’s degree in Construction Management, Construction Engineering, Business management or similar (preferred).
• 4+ years of experience working for a Construction, Engineering or Architectural firm
• 4+ years of experience in project budgeting, scheduling, third‑party agreements, and project reports and logs.
• 4+ years of experience in coordinating project efforts from bid packages to close‑out activities.
• 4+ years using Excel daily - must be proficient more than a beginner and must have experience with formulas, pivot tables, charts, macros, etc.
• Proficiency in MS Office (daily use, proficient, easily capable to learn new functions)
• Strong multi‑tasking skills
• An ability to manage and prioritize multiple concurrent responsibilities
• A strong attention to detail
• Familiarity with MS Project, as well as Deltek, Viewpoint and Timberline are a plus.
• Travel requirement - All new hires should expect to spend some time in both the office and the field during their first 18 months for training and development purposes.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

About Us

We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we’ve focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn’t one thing we do, it’s all we do.

Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit‑sharing, and retirement plans.

Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics