Administrative Professional - Maternity Coverage

Catalyst Inc; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A prominent advisory firm is seeking an experienced Administrative Professional for a one-year fixed term role in Calgary, Alberta. The ideal candidate will manage complex schedules and produce documentation for senior leadership. Qualifications include at least three years' experience in public practice and advanced Microsoft Office skills. This role is critical in ensuring effective communication and administrative support within the firm, contributing to both client and internal interactions. Competitive remuneration based on experience is offered, and the firm values a diverse workplace.

Benefits

Competitive remuneration package

Qualifications

• Minimum 3 years of experience in a public practice accounting or business advisory firm.
• Advanced proficiency in Microsoft Office Suite and strong aptitude for learning new technologies.
• Proven experience supporting executive-level professionals in a fast-paced environment.

Responsibilities

• Manage complex calendars and schedules effectively across teams.
• Produce detailed documentation for the leadership team.
• Serve as a liaison between clients and Partners.

Skills

Managing complex calendars

Client communication

Document proofing

Time management

Organizational skills

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

CaseWare

Practice Engine

Karbon

Job description

Administrative Professional

We are looking for an Administrative Professional on a fixed term contract for one year to join our team—bring your ambition and shape what comes next.

Be part of something bigger. Build with us today — Now. For tomorrow.

At Baker Tilly, we care about the impact you make. That’s why we’re invested in your growth from day one—because the steps you take today define your tomorrow.

We are looking for an Administrative Professional for a maternity coverage to join our team—a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll collaborate with a dynamic team of professionals, united by a shared commitment to making a difference—for our clients, our communities, and one another.

Baker Tilly is a leading advisory and accounting firm dedicated to building better futures. With global reach and local roots, we combine the scale of a network with the trust of strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with clarity.

“There is no limit to the growth opportunities at Baker Tilly. We pride ourselves on promoting talent when we see it, and work with each professional to define what success means for them.”

Your role:

Key Responsibilities:

• Manage complex calendars and schedules using Microsoft Outlook, ensuring seamless coordination across teams and leadership.
• Produce high-quality, detailed documentation for the leadership team, including financial statements, corporate presentations, and public-facing materials.
• Serve as a liaison between clients and Partners, handling incoming and outgoing communications with professionalism and discretion.
• Draft, proofread, and print a variety of documents, including routine correspondence and confidential materials.
• Maintain and safeguard sensitive files, documents, and records related to company operations.
• Enter time for Partners into the firm’s time and billing software with accuracy and timeliness.
• Prepare and process monthly invoicing in coordination with finance and leadership.
• Coordinate travel arrangements, accommodations, and expense tracking as needed.
• Provide reception relief and general office support as needed.
• Perform other administrative duties as required to support the smooth operation of the firm.

What you bring to the table:

Qualifications:

• Minimum 3 years of experience in a public practice accounting or business advisory firm.
• Advanced proficiency in Microsoft PowerPoint, Word, Excel, and Outlook; strong aptitude for learning new technologies.
• Experience creating and managing document workflows.
• Proven experience supporting executive-level professionals in a fast-paced environment.
• Demonstrated ability to act with professionalism, discretion, and in the best interests of the firm at all times.
• Excellent internal and external client service skills, with a proactive and solution-oriented approach.
• Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines.

Technical Skills:

• Experience with CaseWare, iFirm, Practice Engine and Karbon are considered an asset.

Where you’ll work:

Calgary, AB

Job type:

One year Fixed Term

When you join Baker Tilly, you become part of something bigger—an ambitious, forward-thinking company that puts people first. Ideas matter, perspectives count, and every contribution builds a stronger future. If you’re ready to make an impact, we’re ready to meet you.

We offer a competitive remuneration package based on experience and qualifications. If you are a qualified candidate, please apply now. While we appreciate all applications, only candidates selected for an interview will be contacted.

Baker Tilly is an equal opportunity employer dedicated to fostering, supporting, and celebrating a diverse workplace. Upon request, we will accommodate accessibility needs throughout the recruitment and selection process and for our staff. Please let us know during the application process.