Administrative Coordinator Human Resource Services

Alberta School Employee Benefit Plan; Edmonton; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A public sector organization based in Canada is seeking a full-time Administrative Coordinator to support HR and payroll services. The ideal candidate will manage personnel records, coordinate onboarding processes, and assist with payroll information systems. Applicants should have a technical certificate and 1-3 years of administration experience, particularly in HR or payroll environments. Strong communication and organizational skills, along with proficiency in Microsoft Office, are essential for this role.

Qualifications

• Completion of a two-year technical or community college certificate in office/business administration, human resources, payroll or related field.
• A minimum of one to three years of related administration experience.
• Experience in human resource or payroll environment is an asset.

Responsibilities

• Maintain accurate and comprehensive personnel records.
• Coordinate onboarding and employee status change activities.
• Assist with data entry in payroll and HR information systems.
• Provide general administrative support to the HR team.

Skills

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Customer service skills

Attention to detail

Interpersonal skills

Education

Two-year technical/community college certificate

Tools

UKG software

Microsoft Visio

Job description

Administrative Coordinator, Human Resource Services

Full-Time Permanent

Position Summary

We have an exciting opportunity at the Alberta School Employee Benefit Plan (ASEBP) for an Administrative Coordinator to join our human resource and payroll services team. The successful candidate will support the day-to-day functions of the HR and payroll team, including maintaining accurate records, HRIS management and more. The ideal candidate is an experienced and detail-oriented administrative professional with strong organizational skills and the desire to work collaboratively in a team environment and contribute ideas for continuous improvement.

Your Key Responsibilities

• Maintain accurate and comprehensive personnel records, ensuring files and documents are maintained, stored, and disposed of in accordance with the records retention policy and best practices.
• Research, reconcile, summarize, track, and update information from a variety of sources, including providing or obtaining information from internal and external contacts.
• Coordinate onboarding and employee status change activities, including scheduling orientations, preparing documentation, and performing data entry.
• Responsible for efficient HR administration throughout the employee lifecycle, including processing new hires, onboarding, orientation, benefits, and terminations.
• Prepare, review, and format various documents, letters, and forms with a high degree of accuracy.
• Assist with data entry in the payroll and HR information systems.
• Create and maintain administrative procedures and documentation for HR processes, and bring forward ideas for process improvement.
• Collaborate with the HR team to ensure information is shared effectively and efficiently.
• Assist with reporting and spreadsheet maintenance, including creating new tracking tools as required.
• Responsible for updating organizational charts on a regular basis.
• Maintain files and tracking spreadsheets relating to employee leaves of absence.
• Provide administrative support for employee events, including logistics, communication support, and coordination of event information.
• Proactively manage employee lists, including mailing lists, distribution groups, and internal contact lists.
• Coordinate long service gifts, including tracking eligibility, maintaining records, and arranging distribution.
• Support office access processes, including IOffice updates and setting up employee access fobs.
• Provide general administrative support to the HR team, including senior leadership.
• Support and participate in HR team initiatives.
• Other duties as assigned.

Your Education and Experience

• Completion of a two-year technical or community college certificate in office/business administration, human resources, payroll or other related field.
• A minimum of one to three years of related administration experience.
• Experience working in a human resource or payroll environment is an asset.
• Experience in a health, insurance and/or benefits administration environment is an asset.

A combination of education and experience may be considered.

Your Abilities

• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint and Teams.
• Experience with Microsoft Visio is an asset.
• Experience with UKG software is an asset.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Ability to organize workflow and priorities to meet the needs of a variety of clients and manage competing deadlines.
• Ability to handle sensitive information with discretion and confidentiality.
• The desire to work within a team environment to meet organizational goals, with the ability to work with a minimum of supervision.

If you have the required qualifications and would like to become a member of our team, please submit your resume by Wednesday, February 11th at 4PM.

This position is eligible to participate in the hybrid workforce program.

All offers of employment for this position are conditional upon satisfactory background and reference checks, which may include a criminal record check, a credit check, and/or education and employment verification.

No phone calls please. We thank all interested individuals, but only those candidates being considered for an interview will be contacted. ASEBP is an equal opportunity employer.