Administrative Coordinator

KinTec Recruitment Ltd; Markham; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A recruitment firm is hiring an Administrative Coordinator for a 1-Year Contract in Markham, Ontario. This role offers hybrid work and involves providing administrative support across renewable energy sites, managing vendor relationships, and ensuring compliance with safety standards. Ideal candidates have a degree and several years of relevant experience in administrative roles.

Qualifications

• 3 to 5 years of relevant administrative experience if degree not held.
• Experience with procurement and vendor management preferred.
• Familiarity with compliance and safety standards.

Responsibilities

• Provide administrative support to office staff and technical teams.
• Assist with cost controls and vendor management.
• Manage purchase orders and invoices.

Skills

Strong organisational skills

Strong communication skills

Problem-solving ability

Time-management skills

Education

Associate or Bachelor’s degree

Job description

Overview

Job Title: Administrative Coordinator (Contract)

Location: Markham, Ontario

Employment Type: 1-Year Contract (via third-party employment)

Visa/Sponsorship: Candidates must have the legal right to work in Canada.

Job Purpose: Provide effective administrative support to office personnel and operational teams across renewable energy sites. This role supports cost and procurement controls, vendor management, reporting, and day-to-day office functions, while ensuring compliance with safety and regulatory requirements.

Responsibilities

• Provide administrative support to office staff, plant management, and technical teams.
• Assist with cost and procurement controls, budget preparation, and billing resolution.
• Manage vendor relationships and generate purchase orders.
• Track orders through to delivery and close-out of purchase orders.
• Prepare reports, correspondence, and operational documents as requested.
• Support supervisors with scheduling and travel coordination.
• Process invoices, maintain inventory and accounting records, and oversee timesheets and related reporting.
• Maintain plant accounting activities and operating logs.
• Coordinate with HR for administrative support when required.
• Serve as a member of the local safety committee.

Qualifications and Experience

• Associate or Bachelor’s degree with 3 to 5 years of relevant experience, OR high school diploma with 5+ years of relevant administrative experience.
• Strong knowledge of administrative and office support functions.
• Experience with procurement, vendor management, and accounting processes preferred.
• Strong organisational and time-management skills with the ability to prioritise effectively.
• Good problem-solving and analytical judgement skills within defined processes.
• Strong communication skills and ability to collaborate across teams.
• Familiarity with compliance, regulatory, and safety standards.

Additional Information

• This role is eligible for hybrid work.
• Candidates must comply with company ethics, health, and safety requirements.