Administrative Assistant, Traditional Healer Program

Manitoba Keewatinowi Okimakanak; Thompson; On-site; CAD 30,000 - 60,000; Full time

Job summary

A First Nations organization based in Thompson, MB is seeking an experienced Administrative Assistant for the Traditional Healers Program. The candidate will provide comprehensive administrative support, manage expenses, maintain stakeholder directories, and facilitate travel logistics. Applicants should have a minimum of 3 years of office experience, strong organizational skills, and proficiency in MS Office. Preference will be given to qualified First Nations applicants. The position is full-time until March 31, 2027.

Qualifications

• Minimum 3 years of experience in an office/administrative environment.
• Ability to set priorities, handle multiple tasks simultaneously and meet deadlines.
• Proficiency with MS Office and other business-related software.

Responsibilities

• Provide technical and administrative support to the Traditional Healers Program staff.
• Track and monitor expenses related to the Traditional Healers Program.
• Facilitate travel logistics and expense claims.

Skills

Office administration experience

MS Office proficiency

Organizational skills

Cultural sensitivity

Education

Post-secondary education in business administration

Job description

EMPLOYMENT OPPORTUNITY

Administrative Assistant, Traditional Healer Program

Full Time Term Position to March 31, 2027

Location: Thompson, MB

Under the direction of the Traditional Healers Program Manager, the Administrative Assistant will provide administrative support for Traditional Healers Program employees.

Roles and Responsibilities

• Provides technical and administrative support to the Traditional Healers Program staff.
• Tracking, monitoring and follow up of expenses related to the operation of the Traditional Healers Program.
• Maintaining a directory of key stakeholders and community resources within Manitoba First Nation communities.
• Arranges travel logistics of the deployment plan for the Traditional Healers Program and communicates logistics accordingly.
• Facilitates travel expense claims, invoices, and payments in conjunction with the finance department and provides Traditional Healers Program Manager copies of related travel expense claims.
• Facilitates correspondence on behalf of the Traditional Healers Program members if necessary with input and guidance from the Traditional Healers Program Manager.
• Preparation of materials for conferences, assemblies, meetings, and training events.
• Provide support to the Traditional Healers Program in maintaining the electronic filing system.
• Maintain office supplies and promotional items inventory for the Traditional Healers Program.
• Provide administrative support in meetings as necessary at the direction of the Traditional Healers Program Manager.
• Must maintain a strict adherence to MKO policies regarding the handling of sensitive and confidential information at all times.
• Assists other team members and carries out other duties as needed and assigned.

Education and Experience

• Minimum 3 years of experience in an office/administrative environment.
• Post‑secondary education in business administration or equivalent.
• Ability to set priorities, handle multiple tasks simultaneously and meet deadlines.
• Demonstrates strong initiative with the ability to work independently while functioning as part of a team.
• Proficiency with MS Office, Internet, E‑mail and other business‑related computer software is required.
• Excellent organizational skills, attention to detail and follow through.
• A sensitivity and understanding of culture, language, and issues relevant to First Nation communities.
• A current police security clearance and satisfactory criminal records check including clearance to work with vulnerable men, women, youth, and child intervention.
• Satisfactory child abuse registry check.
• A valid class 5 driver licence.
• A willingness to travel.

Salary is dependent on qualifications and experience.

Interested applicants are invited to submit their cover letter identifying the position applying for and resume, along with 3 professional reference listings (include a most recent employer reference).

This recruitment process will remain open until filled.

We thank all who apply and advise that only those selected for further consideration will be contacted. Preference will be given to qualified First Nations applicants; applicants are encouraged to self‑declare in their resume or cover letter. No phone calls will be accepted.