administrative assistant - post secondary institution

Government of Canada; Brandon; On-site; CAD 50,000 - 70,000; Full time

Job summary

A public sector organization in Brandon, Manitoba, is seeking an experienced Executive Assistant to support senior management. Responsibilities include organizing seminars, managing budgets, and providing administrative support in a busy environment. The ideal candidate has a college diploma and 3-5 years of related experience. This position requires on-site work with no remote options and good knowledge of MS Office applications.

Benefits

Health care plan

Dental plan

Vision care benefits

Parking available

Qualifications

• 3 years to less than 5 years of experience as an executive assistant or secretary.
• Ability to work independently in a fast-paced environment.
• Excellent computer knowledge, especially in MS Office tools.

Responsibilities

• Arrange and coordinate seminars and meetings.
• Plan and control budget and expenditures.
• Record and prepare minutes for meetings.

Skills

Organizational skills

Communication skills

Attention to detail

Customer service

Education

College diploma (1-2 years)

Tools

MS Office

Google Docs

SharePoint

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience
• Executive assistant/executive secretary

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Education

Budgetary responsibility

• 0 - $100,000

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Experience and specialization Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• Microsoft Visio
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• SharePoint
• MS Access
• MS Office
• Electronic mail

Additional information Security and safety

• Criminal record check
• Child welfare check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Benefits Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• As per collective agreement

Other benefits

• Parking available