administrative assistant - office

Government of Canada; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A public sector organization in Peel Region, Mississauga is seeking an administrative support professional to coordinate events and manage office procedures. The ideal candidate will have a secondary education, be able to multitask, and show excellent communication skills. This on-site role requires quick adaptation to a fast-paced environment and a commitment to meeting tight deadlines. Competitive salary offered.

Qualifications

• Experience of 7 months to less than 1 year.
• Criminal record check required.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Plan and control budget and expenditures.
• Establish and implement policies and procedures.
• Train other workers.
• Schedule and confirm appointments.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Organized

Client focus

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Office

Google Docs

MS Excel

MS PowerPoint

Quick Books

Simply Accounting

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Willing to relocate

Responsibilities Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Electronic scheduler
• MS Office
• Quick Books
• Simply Accounting
• Electronic mail

Technical terminology

• Legal
• Business

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Invoices
• Accounting
• Payroll services

Additional information Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Quick learner