administrative assistant - office

VIP Vape; Kitchener; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local retail company in Kitchener is looking for an Administrative Assistant to coordinate HR activities, train staff, and manage office procedures. Ideal candidates will have a college diploma and relevant experience. The role offers a salary of $36/hour and a supportive workplace environment including health care benefits and mentorship programs. This is a full-time, on-site position with varied shifts.

Benefits

Health care plan

Free parking

Support for persons with disabilities and mentorship programs

Responsibilities

• Coordinate activities of the HR department to meet organizational goals.
• Train staff.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Advise senior management.
• Oversee payroll administration.
• Greet people and direct to contacts/service areas.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Maintain filing system.
• Review and evaluate new administrative procedures.
• Implement new administrative procedures.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Organized

Team player

Reliability

Time management

Adaptability

Efficient interpersonal skills

Integrity

Education

College/CEGEP

1 year to less than 2 years of experience in project coordination

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Office

Google Drive

Electronic mail

Job description

Employer

VIP Vape

Position

Administrative Assistant - Office

Location

Kitchener, ON – On site

Salary

$36.00 per hour (30–44 hours per week)

Job Type and Hours

Full time, Permanent. 30–44 hours per week. Includes day, weekend, on‑call shifts.

Responsibilities

• Coordinate activities of the HR department to meet organizational goals
• Train staff
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Oversee payroll administration
• Greet people and direct to contacts/service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Maintain filing system
• Review and evaluate new administrative procedures
• Implement new administrative procedures

Supervision

5–10 people

Education & Experience

• College/CEGEP
• 1 year to less than 2 years of experience in project coordination

Computer Skills

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office
• Google Drive
• Electronic mail

Work Conditions

• Ability to work independently
• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal Suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Time management
• Adaptability
• Efficient interpersonal skills
• Integrity

Benefits

• Health care plan
• Free parking
• Support for persons with disabilities, newcomers, youth, veterans, Indigenous workers, mature workers, visible minorities (mentorship, training, inclusive workplace)

Employment Groups & EEO Statement

This employer promotes equal employment opportunities for all job applicants, including those self‑identifying as a member of any of the following groups. No group membership is a job requirement. All interested applicants are strongly encouraged to apply.

• Persons with disabilities
• Newcomers and refugees
• Young people
• Veterans
• Indigenous workers
• Mature workers
• Visible minorities

The employer is committed to providing all job applicants with equal employment opportunities, and promoting inclusion. If you self‑identify as a member of any employment group, you are encouraged to indicate it in your application.

Who Can Apply

• Canadian citizens and permanent or temporary residents of Canada
• Other candidates, with or without a valid Canadian work permit

Advertised Until

2025‑11‑11