administrative assistant - office

Cox Contractors Ltd.; High Prairie; On-site; CAD 45,000 - 55,000; Full time

Job summary

A contracting company in High Prairie, Alberta, is seeking an experienced administrative professional to manage daily operations and support office functions. The ideal candidate should have strong multitasking abilities, excellent communication skills, and experience with MS Office tools. This is an on-site position requiring a trades certificate or equivalent experience. The role includes responsibilities ranging from scheduling appointments to overseeing payroll administration.

Benefits

Dental plan

Disability benefits

Vision care benefits

Qualifications

• 1 year to less than 2 years of experience is required.
• Ability to work independently and with minimal supervision.
• Experience in a fast-paced environment with tight deadlines.

Responsibilities

• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Time management

Client focus

Education

Other trades certificate or diploma or equivalent experience

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Word

MS Office

Job description

Overview

Languages: English

Experience: 1 year to less than 2 years

Work arrangement: On site — work must be completed at the physical location. There is no option to work remotely.

Qualifications

• Education: Other trades certificate or diploma or equivalent experience

Responsibilities

• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Negotiate collective agreements on behalf of employers or workers
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• MS Office

Additional information

Security and safety

• Basic security clearance

Work conditions

• Ability to work independently
• Fast-paced environment
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Benefits

• Dental plan
• Disability benefits
• Vision care benefits