Administrative Assistant, HR & Finance

Medavie; San Juan de Terranova; On-site; CAD 45,000 - 60,000; Full time

Job summary

A healthcare solutions provider is looking for an Administrative Support professional in Newfoundland and Labrador. The ideal candidate will provide crucial administrative support to the HR and Finance teams, requiring strong organizational and communication skills, along with proficiency in Microsoft Office. This role offers an opportunity to support meaningful healthcare services and contribute to a culture of safety and well-being.

Qualifications

• Minimum of three years of administrative support experience, preferably in HR.
• Ability to coordinate a high volume of tasks.
• Commitment to integrity and confidentiality.

Responsibilities

• Provide administrative support to HR and Finance.
• Assist in managing supply chain processes.
• Maintain confidential filing systems.

Skills

Organizational skills

Excellent communication

Attention to detail

Problem-solving skills

Microsoft Office suite

Education

Post-secondary education in administration or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

Position Type: Permanent

Closing date: 2025-09-24

Full careers. Full lives.

Join the Medavie Health NL Team

Are you looking for a fulfilling career that makes a meaningful impact on your life, and the lives of others? As the provider of emergency medical services and medical communications operations across Newfoundland and Labrador, Medavie Health NL (MHNL) offers career opportunities for professionals who share our commitment to delivering healthcare to communities throughout Newfoundland and Labrador.

If you’re a passionate professional seeking a unique and meaningful career, MHNL is your destination. Join our team and achieve your full potential in a supportive and dynamic environment.

What it’s like to work with us

We are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the communities we serve. We celebrate individuality and value diverse perspectives, offering opportunities for personal and professional growth, meaningful experiences, and supportive leadership. At Medavie, you’ll find more than just a job—a pathway to a full and rewarding career.

We welcome diversity

We believe our employees should reflect the communities we serve and welcome applications from candidates of all backgrounds. We will support accommodations or adjustments at any stage of the recruitment process. We are committed to ensuring recruitment, retention, advancement, and compensation are fair and accessible while following all relevant human rights and privacy laws.

We put safety first

Employees of MHNL are accountable to our patients and coworkers by participating in and supporting all safety-related initiatives, as well as acting in a manner that fosters a culture focused on patient safety and a safe workplace.

Key responsibilities

• Provide confidential administrative support to both the HR and Finance teams.
• Provide administrative support for calendar management, documentation, presentation/meeting material preparation, travel arrangements, and tracking/submitting expenses.
• Assist in managing supply chain related processes.
• Perform administrative duties related to data entry and documentation processing.
• Create and maintain process documentation; identify opportunities for efficiencies and process improvements.
• Provide cross-functional support and backup to various team members as required.
• Support activities and presentations hosted by the teams, including sending invites and reminders, monitoring attendees, booking rooms, and distributing materials.
• Develop process documents related to internal department processes administered by this position.
• Support HR & Finance projects and initiatives as required.
• Maintain confidential filing systems for Human Resources employee files.
• Respond to information or assistance requests as needed.
• Other related duties.

Professional Qualifications & Competencies

• Post-secondary education in office administration, human resources, business, or an equivalent combination of education and experience.
• Minimum of three years of administrative support experience, preferably in a human resources field.
• Advanced skills with the Microsoft Office suite (Excel, Word, PowerPoint).
• Excellent organizational skills with the ability to coordinate a high volume of tasks and maintain version control of documents.
• Collaborative team player with effective communication and interpersonal skills.
• Attention to detail and ability to work under pressure and meet deadlines.
• Commitment to integrity and confidentiality.
• Resourceful, reliable, and quick to learn; adaptable to workflow and volume changes.
• Ability to prioritize, seek direction when needed, and work both independently and with others.
• Strong problem-solving skills and ability to troubleshoot as needed.
• Excellent verbal and written communication skills; ability to enhance communications and reports when required.
• Professional, courteous demeanor and respect for confidential information.

Who we are

MHNL is the selected proponent to design, manage and operate a single, integrated road and air ambulance service in Newfoundland and Labrador. We are an incorporated, wholly owned NL-based subsidiary of Medavie Health Services (MHS), the largest contracted provider of emergency management services in Canada and a national leader in primary health care solutions, including mobile integrated health and community paramedicine programs. Together with Medavie Blue Cross, MHS is part of Medavie, a national health solutions partner and innovative leader in benefits management, health management, and healthcare delivery.

Backed by our team of over 8,200 dedicated professionals, we exist to improve the wellbeing of Canadians so that every life can be lived to the fullest. We are recognized for culture and diversity, including profiles as one of Canada’s Top Employers and Rainbow Registered for diversity, equity and inclusion.

If you share our mission of improving the wellbeing of Canadians, join our team.

EEO, safety and contact

What it’s like to work with us (reiterated)

We are a people-focused, visionary organization dedicated to fostering well-being and making a meaningful impact on the lives of our employees and the communities we serve.

Only those selected for an interview will be contacted. If you experience any technical issues throughout the application process, please email: [e-mail].