Administrative Assistant - Contract

Coconut Software; Saskatoon; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

A software company in Saskatoon is looking for an Administrative Assistant to support the Office of the CEO. The role involves managing schedules, organizing events, and overseeing office operations. Ideal candidates are proactive, organized, and have experience in office environments. The position starts as a contract with the potential for full-time employment and offers flexibility to work from home.

Benefits

Flexible work week

Professional development opportunities

Health & dental benefits

Annual wellness benefit

Employee stock options

Qualifications

• Experience in an office environment, preferably supporting senior leaders.
• Ability to manage multiple projects and meet deadlines.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Manage calendars, expenses, travel, and communication for leadership.
• Organize events and oversee office operations.
• Assist with administrative and light finance tasks.

Skills

Office experience

Proactive mindset

Problem-solving

Creativity

Communication

Organizational skills

Relationship-building

Motivation and willingness to learn

Job description

Overview

At Coconut Software, we believe even the most buttoned-up roles can come with a splash of coconut energy. We’re looking for a highly organized, proactive, and creative Administrative Assistant, Office of the CEO to support our growing team in Saskatoon.

This is a key role within the Office of the CEO, supporting daily operations and big-picture projects that keep our senior leadership team running smoothly. You will help orchestrate schedules, events, and initiatives from the heart of the action.

This is a 6-month contract with strong potential to grow into a full-time role. If you thrive in a fast-paced, high-growth environment, this could be your next adventure.

Note: While Coconut Software is remote-first, this role will be based onsite in our Saskatoon office with some flexibility to work from home.

Responsibilities

• Bring events to life — from company off-sites and socials to gifting and swag through our Surf Shop, ensuring the team and partners feel the Coconut vibes.
• Keep the ship sailing — oversee office operations across Saskatoon, Vancouver, and Toronto, ensuring welcoming spaces and handling snacks, access cards, and related needs.
• Support our leaders — manage calendars, expenses, travel, and communication for the senior leadership team (SLT) to help them stay organized and focused.
• Pitch in where it counts — assist with admin and light finance tasks, ensuring details are managed accurately.

What you bring to the team

• Experience in an office environment (bonus if you’ve supported senior leaders or executives).
• A proactive, self-starter mindset — you anticipate needs, solve problems, and take initiative.
• Discretion and confidentiality when handling sensitive information.
• Creativity and curiosity, with a knack for turning ideas into memorable experiences.
• Strong communication, emotional intelligence, and professionalism in every interaction.
• Ability to juggle multiple projects, stay organized, and meet deadlines.
• Natural ability to build relationships across teams, leaders, and vendors.
• Energy, motivation, and a willingness to learn in a fast-paced, high-growth environment.

If this sounds like you, we’d love to meet you and welcome you aboard the Coco Crew!

Our Investment in You

• “Cabana Days” — a flexible work week to enable focused work and time for rest when possible based on business needs.
• Supported, flexible environment with opportunities for professional development and advancement.
• Regular 1:1 coaching with your leader and connection to a passionate executive team.
• A team that is big enough to grow with, yet lean enough to make a real impact.

Benefits

• Competitive salaries based on experience and expertise.
• Health & dental benefits, virtual care, and disability top-up from day 1.
• Virtual mental health and EAP support.
• WealthSimple GRSP and matching.
• Annual wellness benefit ($1000 per year).
• Opportunity to work remotely from anywhere in Canada.
• Employee stock options and internet subsidy.
• Tiki Bucks incentive program.
• People-first culture with strong Glassdoor rating.

Mission

Match customers with the right expert, at the right time, so no opportunity is lost.

Coconut Software makes it effortless for customers to connect with their bank or credit union through scheduling, queue management, and video banking solutions used by leading financial institutions across North America.

We have raised close to $40M and continue growth to scale the business across North America.

Coconut Software culture is inclusive and diverse, inviting differing perspectives to advance how people live and work. We are committed to accessibility and equal opportunity for all;

we welcome applicants from all backgrounds to apply.