Administrative Assistant, Community Addiction Services

Homewood Health Centre; Guelph; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading mental health organization in Ontario is seeking an Administrative Assistant to support a collaborative team. Responsibilities include scheduling, reception duties, and report preparation. The ideal candidate has post-secondary education and experience in administrative support with strong Microsoft Office skills. Join a team committed to health and wellness, in a workplace that values excellence and continuous learning.

Qualifications

• 3 years’ experience in an administrative support role.
• Demonstrated ability to work independently.
• Strong problem-solving and analytical skills.

Responsibilities

• Schedule meetings and appointments.
• Perform reception duties and manage voicemails.
• Prepare and circulate minutes and agendas for meetings.

Skills

Microsoft Office skills

Creative presentations

Written communication

Verbal communication

Problem solving

Detail-oriented

Team player

Education

Post-secondary education in a relevant field

Job description

Overview

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centred care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As an Administrative Assistant, you will be an integral part of a collaborative, inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here!

Responsibilities

• Schedule of meetings and appointments
• Reception duties, take voicemails, and ensuring messages are communicated and documented
• Circulate minutes/memos/letters/correspondence for team members
• Coordinate & prepare for meetings (room bookings, catering requests, set up materials needed, create agenda items, record and distribute minutes)
• Create, record, update, and print various daily, monthly, quarterly, and yearly reports
• Complete and update group/project lists, team members lists, FANOUT lists, and nominal lists
• Arrange for signatures on confidential documents and manage confidential information
• Scan confidential documents to client files
• Prepare presentation
• Daily timekeeping in Kronos
• Participate in Health & Safety inspections
• Process monthly expense reports
• Clinical flow specialist administrative duties
• Coverage of other programs within HHC as required
• Work within multiple electronic documentation platforms

Qualifications

• Post-secondary education in a relevant field
• 3 years’ experience in an administrative support role, with the knowledge, experience, and confidence to work independently
• Excellent Microsoft Office suite skills with demonstrated ability to produce
• Creative PowerPoint presentations
• Excellent written and verbal communication skills
• Strong problem solving skills
• Diplomatic, analytical, and detail oriented
• Great work ethic, and commitment to excellence
• Team player with a positive outlook, and a good sense of humour

As part of our commitment to the health and safety of our patients, staff and community from COVID-19, subject to any accommodation required by applicable human rights legislation, Homewood Health Centre requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Why work with us

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference!

As an equal opportunity employer, Homewood Health is committed to employment accessibility, diversity, equity and inclusion. For this reason, we encourage applications from members of equity-seeking groups including women, racialized and Indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.