Administrative Assistant, Administration (Digital Strategy And Product) (English Services)

CBC / Radio-Canada; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading public broadcaster in Toronto seeks an Administrative Assistant to provide support to the Executive Director in a hybrid role. Ideal candidates will have at least 5 years of administrative experience at the Executive level, strong organizational skills, and proficiency in Google Workspace. The position involves coordinating departmental communications and events, managing calendars, and handling confidential information. Flexibility and attention to detail are essential to thrive in this fast-paced environment.

Qualifications

• 5 years of administrative experience at the Executive level.
• Ability to handle multiple priorities under pressure.
• Must be able to act independently.

Responsibilities

• Coordinate key department onsite events.
• Manage all departmental communications both internal and external.
• Plan and coordinate the administration of the Executive Director.

Skills

Administrative and organizational skills

Strong communication

Time management

Education

University education or equivalent

Tools

Google Workspace

Microsoft Word

Excel

PowerPoint

SAP

Workday

Job description

Overview

Position Title: Administrative Assistant Administration (Digital Strategy And Product) (English Services)

Status of Employment: Permanent

Position Language Requirement: English

Language Skills: English (Reading - Advanced), English (Speaking - Advanced), English (Writing - Advanced)

About CBC / Radio-Canada

At CBC / Radio-Canada we create content that informs entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values which include creativity integrity inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting ever-changing industry? Whether it be in front of the camera on air online or behind the scenes you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date: 59 PM

Administrative Assistant

Your role and where you fit

What it’s like working at CBC / Radio-Canada

Whether on-air or behind the scenes here you join a team that thrives on making the connections and telling the stories that are important to Canadians. So if you’ve got the ability to keep up with the pace of our ever-changing industry the passion to make the next great idea even better and the drive to make things happen this is the place for you.

We are looking for an enthusiastic and dynamic person to provide administrative support to the Executive Director and leadership team of Digital Strategy and Product for CBC. You will be working in an ever-changing fast paced environment where the ability to be flexible juggle priorities and be extremely organized is a must.

This is a hybrid role and you will be required to be in the office a minimum of two days a week.

Your responsibilities

• Coordinate key department onsite events like in-office work days including logistics facilities equipment attendance.
• Manage and coordinate all departmental communications both internal and external including regular department updates key dates and reminders.
• Office space management including floor design desk and boardroom equipment planning and maintenance supplies and regular maintenance.
• Develop and maintain a key leadership documents repository in Confluence.
• Plan organize and coordinate all work related to the day to day administration of the Executive Director including calendar administration.
• Organizes the time according to priorities and schedules and ensures that the Executive Director has necessary background material and is properly briefed prior to appointments and meetings.
• Coordinating Leadership team calendars (Up to 7); following up on key deadlines setting up ad hoc leadership meetings within leadership team or with other departments.
• Travel expense and approval administration for executive team and department events.
• Investigates and resolves problems related to departmental administrative matters.
• Work with confidential and sensitive information.
• Workday SME point of contact for leadership team and back up for other office administrator.
• Establish and maintain good working relationships with various senior CBC / Radio-Canada managers departments and external contacts.

Qualifications

• University education or equivalent as well as 5 years administrative experience at the Executive level
• Strong administrative and organizational skills
• Superior knowledge of and experience with computer applications; specifically Google Workspace Word Excel PowerPoint
• Knowledge of SAP and Workday is an asset
• General knowledge of CBC / Radio-Canada
• Able to communicate clearly and effectively
• Sound judgment and initiative
• Strong ability to handle multiple priorities work under pressure and meet tight deadlines
• Accuracy and attention to detail are essential
• Requires the ability to comprehend and act on complex and sensitive matters
• Must be able to act independently
• Professional tact and diplomacy are essential
• Must be able to work flexible hours
• Interest for digital media and software development is an asset
• Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest but only candidates selected for an interview will be contacted.

As part of our recruitment process candidates who advance to the next step will be asked to complete a background check. This includes: A mandatory Criminal record check.

Other background checks may be conducted based on the operational requirements of the position.

CBC / Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians by having a workforce that mirrors the ever-changing makeup of our country. That’s why we as an employer value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process please inform us as soon as possible by sending an e-mail to .

You are invited to consult and familiarize yourself with our Code of Conduct which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest; in the event that you become an employee it will be important to inform us as quickly as possible of any situation that because of your hiring constitutes or could appear to constitute a conflict of interest.

Primary Location: Broadcast Centre 205 Wellington St. W. Toronto Ontario M5V 3G7

Number of Openings: 1

Employment Type: Full-Time

Experience: years

Vacancy: 1