Administrative Assistant

Cougar Immigration Inc.; Windsor; On-site; CAD 40,000 - 55,000; Full time

Job summary

A professional immigration services firm located in Windsor, Ontario, is looking for an Administrative Assistant. The role involves coordinating seminars and conferences, handling communications, and maintaining office procedures. Candidates should have a Bachelor's degree and 1-2 years of experience. Proficiency in Google Docs, MS Office, and excellent communication skills are essential. The position demands attention to detail and the ability to thrive in a fast-paced environment.

Qualifications

• 1 to 2 years of relevant experience required.
• Attention to detail is essential.
• Fast-paced environment and tight deadlines.

Responsibilities

• Coordinate seminars and conferences.
• Prepare minutes of meetings and events.
• Establish office procedures and routines.
• Schedule and confirm appointments.
• Handle telephone communication and inquiries.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Client focus

Organized

Education

Bachelor's degree

Tools

Google Docs

MS Excel

MS Word

MS Office

Quick Books

Job description

Overview

Languages: English

Education

• Bachelor's degree
• or equivalent experience

Experience

1 year to less than 2 years

Location

On site – Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Windows
• MS Word
• MS Office
• Quick Books

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices

Additional information

• Fast-paced environment
• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability