Administrative Assistant

The Salvation Army; Windsor; On-site; CAD 30,000 - 60,000; Full time

Job summary

A faith-based organization in Windsor, Ontario is seeking an Administrative Assistant to provide essential administrative support. Responsibilities include office duties, financial management, and maintaining confidentiality of employee files. The ideal candidate has a diploma in Business Administration and at least two years of relevant experience. Strong interpersonal and communication skills, along with proficiency in Microsoft Office, are required.

Qualifications

• Minimum of two years of senior administrative experience and knowledge in accounting.
• Good knowledge of using technology and IT problem-solving skills.

Responsibilities

• General office duties including answering calls and scheduling meetings.
• Maintaining employee personnel files and donor receipts for tax purposes.
• Representing the organization in a professional manner.

Skills

Self-motivated

Interpersonal communication

Attention to detail

Problem-solving

Education

Diploma or certificate in Business Administration

Tools

Microsoft Office

Online software programs

Job description

Who We Are

The Salvation Army has served people in need in communities across Canada and Bermuda for over 130 years. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

The role of Administrative Assistant is one of the important positions within the ministry unit and is essential to the overall mission of the Salvation Army in Windsor Centre of Hope. The Administrative Assistant is responsible for providing administrative support to the team director at the Windsor Centre of Hope. This will include administrative and some accounting duties.

Responsibilities:

• Service Responsibilities: general office duties, answering telephone calls, scheduling meetings, preparing and distributing agendas, typing and circulating minutes, maintaining confidentiality and keeping accurate employee personnel files, and statistical reports.
• Business and Financial: opening safe, matching all the money in the safe, ensuring all monies received are deposited in a timely manner, acting as a custodian of petty cash and other cash floats, maintaining an accurate record of all monetary donations, completing donor receipts for income tax purposes, and sending acknowledgement letters.
• File Maintenance: providing ongoing management and archiving personnel files, maintaining all employee confidential hard copy/electronic employee files, and acting as Centre’s timekeeper to utilize information from employee timesheets.
• Organizational Responsibilities: developing an understanding of the Mission of The Salvation Army in Canada, maintaining information in confidentiality, participating as an active and responsible team member, representing the organization in a professional and engaging manner, and participating in probationary and annual performance appraisal process.

Requirements:

• Completion of a Community College program, preferably a diploma or certificate in Business Administration or related field.
• Minimum of two years of prior related experience and working knowledge in senior administrative experience, general accounting and payroll experience.
• Professional working experience of using Microsoft Office products, good knowledge and skills of using online software programs, and IT problem-solving skills.

Skills and Capabilities:

• Self-motivated, flexible, disciplined and able to work independently with minimal supervision.
• Ability to learn, adapt, and utilize technology and processes quickly, with strong interpersonal and communication skills.
• Ability to maintain a high level of accuracy and confidentiality, with attention to detail, problem-solving and analytical skills.

Compensation:

The target hiring range for this position is not specified. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

Accommodation:

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.