Administrative Assistant

Cpus Engineering Staffing Solutions Inc.; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading engineering staffing firm is seeking an Administrative Assistant to handle scanning and quality checks of pension files. Responsibilities include electronic filing and communication with Reprodux for any file issues. Ideal candidates will have strong attention to detail and be comfortable working independently in a 100% onsite environment.

Qualifications

• Comfortable using scanners and electronic filing systems.
• Ability to manage confidentiality of pension files.

Responsibilities

• Scan and quality check pension files.
• Electronically file records in Docuplus.
• Communicate issues with Reprodux regarding files.

Skills

Attention to detail

Ability to work independently

Computer skills

Job description

We are currently requesting resumes for the following position: Administrative Assistant

Resume Due Date: Thursday May 29, 2025 (5:00PM EST)

Job ID: 25-094

Number of Vacancies: 1

Level: Band L

Duration: 6 Months

Hours of work: 35 Hours per week

Location: 800 Kipling Avenue, Etobicoke

Work Mode: 100% onsite

Job Overview

This role will be responsible for working with Reprodux in scanning and quality checking of the Pension files all housed at Kipling in preparation for the move to CHQ.

• Scanning confidential pension files and records.
• Electronically file all the scanned records in Docuplus.
• Quality check of scanned files that are returned from Reprodux
• Communicating with Reprodux regarding issues with files and arranging for file transfers
• Destruction of paper files no longer needed

Qualifications

• Attention to detail
• Ability/comfort to work independently
• Computer skills around operation of scanner, electronic filing systems

Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.