Administrative Assistant

Summerhill Market; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A boutique grocery store chain in Toronto seeks an experienced Administrative Assistant for their bakery. The role involves supporting the Executive Pastry Chef and Senior Bakery Production Manager with administrative tasks, vendor communication, and customer service. Ideal candidates have over 3 years of experience in a similar role, strong organizational skills, and are proactive in a dynamic environment. This full-time position offers competitive benefits and a collaborative workplace culture.

Benefits

Company-paid benefits

Weekly pay

Discount on products

Daytime hours with flexibility

Focus on diversity & inclusion

Qualifications

• 3+ years' experience in an administrative or office coordination role.
• Ability to manage competing priorities in a high-volume environment.
• Detail-oriented with strong record-keeping and follow-up skills.

Responsibilities

• Perform administrative duties including answering phones and data entry.
• Manage bakery systems and databases.
• Support team coordination and onboarding processes.

Skills

Strong organizational skills

Multitasking abilities

Vendor communication skills

Proficiency in MS Office Suite

Customer service focus

Education

Post-secondary education in Business, Administration, HR, or related field

Tools

Reciprofity

ADP

Job description

Overview

Administrative Assistant – Bakery

About Us

Summerhill Market is a boutique grocery store chain in Toronto that specializes in scratch-made prepared foods, gourmet baked goods, and on-trend ingredients. Our central bakery produces the premium baked items that set our brand apart, and we are looking for a highly organized and versatile Administrative Assistant to support our Executive Pastry Chef and Senior Bakery Production Manager.

This role requires a detail-oriented, proactive professional who thrives in a dynamic food production environment. The Administrative Assistant will handle a broad range of administrative, coordination, and customer support functions to ensure the smooth day-to-day operations of the bakery.

Position Summary

Reporting to the Executive Pastry Chef and Senior Bakery Production Manager, the Administrative Assistant provides a wide range of administrative support including:

• Data entry, records, and system management
• Employee coordination and HR administration
• Vendor and supplier communication
• Ordering, invoicing, and product sourcing
• Customer service and reception support

This is a fast-paced, hands-on role that requires exceptional organizational skills, the ability to juggle multiple priorities, and a passion for supporting a team in a food production environment.

Key Responsibilities

• Perform a variety of administrative duties including answering phones, data entry, scheduling, reporting, and filing
• Manage bakery systems databases
• Reciprocity – recipe management, nutritional information, and costing updates
• ADP – employee records, scheduling, and timekeeping
• Provide team coordination support including onboarding, employee records management, and scheduling support
• Place orders with suppliers, source products, and maintain vendor relationships
• Review and reconcile invoices; update product pricing as required
• Act as a liaison between the bakery, commissary, and retail stores to ensure smooth communication and accurate order fulfillment
• Provide reception and customer support, ensuring inquiries are responded to quickly and professionally
• Assist with event and activity coordination as needed
• Maintain accurate records for expenses, inventory, and production logs
• Support the Executive Pastry Chef and Senior Bakery Production Manager with executive assistant-level tasks such as correspondence, meeting scheduling, and minute-taking
• Additional duties as required to support bakery operations

Skillset Requirements

• 3+ years' experience in an administrative or office coordination role, preferably in grocery retail, bakery, or food production environments
• Strong organizational and multitasking skills, with the ability to manage competing priorities in a high-volume environment
• Proficiency in MS Office Suite; experience with Reciprofity and ADP strongly preferred
• Strong vendor and supplier communication skills, with experience in ordering, sourcing, and invoice management
• Excellent communication skills (written and verbal), with a customer-service-focused approach
• Highly detail-oriented with strong record-keeping and follow-up skills
• Resourceful and proactive self-starter who can adapt to changing business needs
• Post-secondary education in Business, Administration, HR, or a related field is an asset
• Food industry knowledge or experience is an asset

Perks

• Company-paid benefits
• Weekly pay
• Awesome discount on everything we sell
• Daytime hours with occasional flexibility during peak seasons
• Dynamic workplace culture that promotes collaboration, training, development, diversity & inclusion, and recognition

Equity Statement

At Summerhill Market, we are an equal opportunity employer that values and encourages diversity in the workplace. We provide equal employment opportunity for all applicants and employees. We do not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status, disability, or any other characteristic protected by local law. Should you require an accommodation at any point during the recruitment process, please let us know and we will be happy to accommodate.

The purpose of this document is to provide a general summary of essential responsibilities for this position and is not an exhaustive list. Duties, assignments, and other responsibilities may differ for similar positions based on business needs of each location.

Job Types : Full-time, Permanent

Work Location : In person