administrative assistant

Diocese of Algoma; Sault Ste. Marie; On-site; CAD 45,000 - 55,000; Full time

Job summary

A nonprofit organization in Sault Ste. Marie is seeking an experienced administrative assistant to manage office operations and support team communication. Ideal candidates will have at least 5 years of relevant experience, specifically in office management and supervision, demonstrating strong multitasking and communication skills. Benefits include health insurance and learning opportunities.

Benefits

Dental plan

Health care plan

Group insurance benefits

Pension plan

Long-term care insurance

Learning/training paid by employer

Parking available

Qualifications

• 5 years or more of experience in an administrative role.
• Strong experience with office management and supervision.
• Ability to work under pressure and with minimal supervision.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Answer electronic enquiries.
• Liaise with management and the HR consultants.

Skills

Office management

Supervision

Customer service

Multitasking

Excellent oral communication

Excellent written communication

Education

College / CEGEP

Tools

Google Docs

MS Excel

MS Word

MS Outlook

Adobe Acrobat Reader

Job description

Overview

Work Term: Permanent; Work Language: English; Hours: 35 hours per week; Education: College / CEGEP; Experience: 5 years or more.

Other qualifications include office management and supervision, and administrative assistant and secretarial science, general or equivalent experience.

Work setting

• Associations and non profit organizations

Responsibilities / Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database

Computer and technology knowledge

• Google Docs
• Microsoft Publisher
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Social Media
• MS Access
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Security and safety

• Vulnerable sector check

Transportation / travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Do you have previous experience in this field of employment?

Benefits

• Health benefits
  • Dental plan
  • Health care plan
• Financial benefits
  • Group insurance benefits
  • Pension plan
• Long term benefits
  • Long-term care insurance
• Other benefits
  • Learning / training paid by employer
  • Parking available