Administrative Assistant

M. Taylor Services Inc.; Richmond Hill; On-site; CAD 40,000 - 45,000; Full time

Job summary

A small operational management firm in Richmond Hill is seeking an experienced Administrative Assistant / Bookkeeper. The role involves handling administrative tasks, managing accounts payable and receivable using QuickBooks, and assisting with events. Candidates should have over 2 years of administrative experience and proficiency in MS Office. The position offers a starting salary between CAD 40,000 and CAD 45,000 per year with medical benefits and vacation.

Benefits

Medical benefits

2 weeks’ vacation

Growth opportunities

Qualifications

• 2+ years’ experience in administration.
• Driver’s license and access to reliable vehicle.
• Valid passport required.

Responsibilities

• Handle administrative duties and communications.
• Manage AR/AP using QuickBooks.
• Assist in trade shows and events.

Skills

Administrative experience

Proficiency with QuickBooks

Strong computer skills

Communication skills

Tools

QuickBooks

MS Office

Job description

Overview

Administrative Assistant / Bookkeeper — M. Taylor Services Inc., Richmond Hill

Administrative and financial services for nonprofit construction trade associations. We’re a small company providing operational management for boards, membership support, and financial/content management across platforms. We are looking to add someone who can handle both administrative and financial needs with precision and professionalism.

Responsibilities

• Administrative duties with a focus on communications: liaising with trade association executives, refining delivery, preparing new member packages, marketing materials, and social media as needed.
• Bookkeeping: AR/AP for clients, using QuickBooks, with attention to detail and basic accounting management.
• Occasional involvement in trade shows and events to improve membership and operations.

Qualifications

• 2+ years’ experience in administration
• Proficiency with QuickBooks
• Strong computer skills; proficient in MS Office (PowerPoint, Excel, Outlook, Word)
• Experience in construction industry preferred
• Driver’s license and access to reliable vehicle
• Valid passport

Benefits / Details

Full-time, permanent role with hours Monday to Friday, 8:00 am–4:00 pm (or 8:30 am–4:30 pm).

Starting salary between $40,000 and $45,000 per year plus medical benefits and 2 weeks’ vacation. M. Taylor Services Inc. is owned and operated by a single person, offering substantial opportunities to learn, grow, and contribute to the business.

How to Apply

Our online application will assess qualifications, personality traits, and workplace preferences and should take 10–15 minutes. After submitting, you’ll receive an email inviting you to log in and view your assessment results.

Equity and Inclusion

We strive to reflect the diversity of the community we work in and encourage applications from women, visible minorities, Indigenous peoples, LGBTQ2SI communities, veterans, and people with disabilities. If accommodations are needed in the recruitment process, please contact us via the Help option.