Administrative assistant

Jhubz by JobsMedia; Quebec; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading HR services provider in Quebec is seeking an HR Coordinator to manage daily operations and support staff training. Applicants should have a secondary school graduation certificate and be bilingual. Responsibilities include coordinating departmental activities, supervising staff, and implementing HR strategies. This position offers a flexible work schedule and various employee benefits, creating a dynamic workplace environment.

Benefits

Learning/training paid by employer

Paid time off (volunteering or personal days)

Team building opportunities

Parking available

Wellness program

Bonus

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate HR department activities to meet organizational goals
• Manage daily operations and staff
• Train staff and implement policies
• Maintain filing systems and oversee payroll administration

Skills

Multitasking

Oral communication

Written communication

Flexibility

Judgement

Organizational skills

Team player

Accuracy

Client focus

Reliability

Time management

Adaptability

Accountability

Dependability

Due diligence

Quick learner

Resourcefulness

Education

Secondary (high) school graduation certificate

Job description

Work Term: Permanent

Work Language: Bilingual

Hours: 20 to 40 hours per week

Education: Secondary (high) school graduation certificate

Experience: Will train

or equivalent experience

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Negotiate collective agreements on behalf of employers or workers
• Organize staff consultation and grievance procedures
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Conduct performance reviews
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
• Supervise office and volunteer staff

Supervision

• Working groups

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner
• Resourcefulness

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?

Financial benefits

• Bonus

Other Benefits

• Learning/training paid by employer
• Other benefits
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available
• Wellness program