administrative assistant

Government of Canada; Prince Edward Island; On-site; CAD 30,000 - 60,000; Full time

Job summary

A governmental organization in Prince Edward Island seeks a candidate to coordinate team operations, manage contracts, and provide customer service. Responsibilities include daily operational evaluation and office administration. A diploma in a relevant field and experience of 7 months to less than a year are required. The position requires proficiency in various office software including MS Office tools. This is an on-site role with no remote work option.

Qualifications

• Must have a certificate or diploma from a program of 1-2 years.
• Experience of 7 months to less than 1 year desired.

Responsibilities

• Coordinate the flow of information within the team.
• Evaluate daily operations.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings.
• Determine and establish office procedures.
• Schedule and confirm appointments.
• Manage contracts.
• Provide customer service.

Skills

Computer and technology knowledge

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Word

Database software

MS Office

Education

College, CEGEP or other non-university certificate/diploma

Job description

Overview

Languages : English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

7 months to less than 1 year

On Site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Coordinate the flow of information within the team
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Provide customer service

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Database software
• MS Office