Administrative Assistant

ZSA Legal Recruitment; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

A trusted Litigation Law Firm in Oakville is seeking an experienced Administrative Assistant to provide day-to-day support for efficient office operations. The ideal candidate will be organized, detail-oriented, and able to multitask. Responsibilities include managing office tasks, scheduling meetings, and supporting staff needs. Excellent communication and organizational skills are required. Competitive salary and benefits offered.

Qualifications

• 5+ years of experience as an Administrative Assistant or in a similar role.
• Proficient in managing office tasks and supporting teams.
• Excellent communication skills for interacting with visitors and team members.

Responsibilities

• Provide day-to-day administrative support to ensure efficient operation of the office.
• Greet visitors, answer calls, and direct inquiries.
• Schedule and coordinate meetings and events.
• Prepare and format documents and reports.
• Manage office inventory and vendor relationships.
• Support accounting and HR processes.
• Maintain organized filing systems.

Skills

Organizational skills

Attention to detail

Multitasking ability

Communication skills

Job description

Oakville | 5 + Years

Our client, a trusted Litigation Law Firm is looking to add a skilled Administrative Assistant to their team.

Admin Assistant

The Administrative Assistant provides day-to-day administrative support to ensure efficient operation of the office. This role involves handling clerical tasks, coordinating meetings, maintaining office supplies, and supporting team members with various administrative needs. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities

• Greet visitors, answer incoming calls, and direct inquiries appropriately.
• Schedule and coordinate meetings, appointments, and team events.
• Prepare and format documents, reports, and correspondence.
• Manage office inventory, supplies, and vendor relationships.
• Support accounting and HR processes, such as expense reporting and onboarding.
• Maintain organized filing systems and databases.
• Provide general support to staff and management as needed.

For more information or to submit your CV to [e-mail] reference #33989

Tagged as: Intermediate, Private Practice