administrative assistant

RATE ONE; Mississauga; On-site; CAD 45,000 - 55,000; Full time

Job summary

Une entreprise locale à Mississauga recherche un coordinateur de bureau pour organiser des événements, gérer les opérations quotidiennes et établir des politiques internes. Le candidat idéal démontrera d'excellentes compétences en communication et une capacité à travailler sous pression. L'expérience de 1 à 2 ans est requise. Ce poste offre un environnement de travail inclusif et stimulant.

Qualifications

• Capacité à travailler indépendamment et sous pression.
• Expérience de 1 à 2 ans dans un rôle similaire.

Responsibilities

• Organiser et coordonner des séminaires et conférences.
• Motiver le personnel et gérer les opérations quotidiennes.
• Établir et mettre en œuvre des politiques et procédures.

Skills

Communication orale excellente

Communication écrite excellente

Capacité à multitâcher

Gestion du temps

Attention aux détails

Education

Certificat de fin d'études secondaires

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Job description

Overview

Langue de travail : Anglais • Heures de travail : 35 hours per week • Employment duration: Permanent

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Motivate staff
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Oversee the classification and rating of occupations
• Plan, develop and implement recruitment strategies
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Recruit and hire staff
• Maintain and manage digital database

Education

• Secondary (high) school graduation certificate

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Experience

• 1 year to less than 2 years

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Veterans

• Provides awareness training to employees to create a welcoming work environment for Veterans

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities