Administrative Assistant

Compunnel Inc.; Halifax; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading staffing agency in Halifax is seeking a clerical associate to coordinate communications, maintain records, and provide clerical support. The role requires strong organizational skills, attention to detail, and familiarity with data management. Ideal candidates will possess clerical experience and be comfortable in a fast-paced environment. Knowledge of procedures and the ability to communicate effectively with clients are essential.

Qualifications

• Previous clerical experience is preferred.
• Ability to communicate with clients effectively.
• Knowledge of records management procedures.

Responsibilities

• Coordinate incoming and outgoing communications.
• Review data for accuracy and completeness.
• Maintain records and filing systems.
• Compile reports and prepare documentation.
• Process payments and maintain inventory.

Skills

Clerical skills

Communication

Data management

Tools

SAP

Job description

Overview

Under general supervision, performs assignments of intermediate complexity as it relates to depth of analysis, use of independent judgement, and a sound knowledge of procedures, rules, acts, and regulations. Performs duties involving a range of clerical tasks associated within a specific function (e.g., answering phone calls, responding to emails, records management).

Responsibilities

• Coordinates all incoming and outgoing phone calls and email correspondence daily and triages and sends on to IPG staff as relevant and appropriate.
• Reviews data for completeness and accuracy. Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Maintains record of documents processed and controls to assure completion. Maintains filing system in accordance with government records management policy.
• Compiles regular and special reports, following established formats and procedures. Prepares ad hoc reports from computer systems (e.g. SAP or manually).
• Collates and/or extracts data and produces routine reports, schedules, summaries and letters to clients/customers/members of the work group.
• Deals with clients/suppliers on the telephone to exchange information and/or clarify facts. Receives and processes payments while maintaining and ensuring the accuracy of departmental inventory.
• Performs data entry.
• Provides clerical and/or reception support as needed.
• May provide technical guidance and/or assist in the initial training of junior clerks.
• May perform other related duties as assigned.
• In addition to the knowledge, skills and abilities outlined in the job description, this job may include other, assignment-specific requirements (ex: French language, driver’s license, membership in an employment equity group or security screening, etc.).