administrative assistant

Second Plumbing and Heating Ltd.; Edmonton; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local plumbing and heating company in Edmonton is seeking an Administrative Assistant to provide essential support in managing information flow, scheduling appointments, and overseeing payroll administration. The ideal candidate will have strong organizational skills and proficiency in office software, along with 1-2 years of relevant experience. Work is conducted in English, with flexible hours ranging from 30 to 40 hours per week.

Qualifications

• 1-2 years of experience or equivalent experience.
• Strong knowledge of office procedures and routines.
• Ability to manage contracts and payroll administration.

Responsibilities

• Coordinate the flow of information within the team.
• Schedule and confirm appointments.
• Oversee payroll administration.

Skills

Communication skills

Organizational skills

Problem-solving skills

Education

College, CEGEP or non-university certificate

Tools

Google Docs

MS Excel

MS Outlook

MS Windows

MS Word

Job description

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience : 1 year to less than 2 years

or equivalent experience

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Maintain and manage digital database

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS Windows
• MS Word
• Electronic mail
• Work Term : Permanent
• Work Language : English
• Hours : 30 to 40 hours per week