administrative assistant

Vital Safety Training Ltd.; Drayton Valley; On-site; CAD 40,000 - 55,000; Full time

Job summary

A local training organization in Drayton Valley is seeking an organized Administrative Assistant for a permanent position. The role involves coordinating seminars, supervising staff, and handling administrative tasks. Candidates must have excellent communication skills, attention to detail, and a secondary school graduation certificate. A First Aid Certificate and valid driver's license are required. This position supports social integration initiatives and offers a welcoming environment.

Qualifications

• 2 years to less than 3 years of experience in an administrative role.
• First Aid Certificate required.
• Valid driver's license.

Responsibilities

• Arrange and co-ordinate seminars and conferences.
• Record minutes of meetings and prepare reports.
• Supervise office and volunteer staff.
• Perform basic bookkeeping tasks.
• Provide customer service and manage inquiries.

Skills

Organized

Excellent oral communication

Attention to detail

Ability to multitask

Client focus

Team player

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS PowerPoint

MS Access

Quick Books

Job description

Overview

• Work Term: Permanent
• Work Language: English
• Hours: 30 to 35 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 2 years to less than 3 years

Work setting

• Education

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff
• Perform personal and business errands for employers
• Oversee and co-ordinate office administrative procedures
• Prepare invoices and bank deposits
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Open and distribute regular and electronic incoming mail and other material

Certificates, licences, memberships, and courses

• First Aid Certificate

Computer and technology knowledge

• MS Excel
• MS PowerPoint
• MS Access
• Quick Books

Transportation / travel information

• Valid driver's licence

Work conditions and physical capabilities

• Attention to detail
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Team player
• Client focus

Screening questions

• Are you available for shift or on-call work?

Other benefits

• Other benefits

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers