Administrative Assistant

Comox Valley Toyota; Courtenay; On-site; CAD 45,000 - 52,000; Full time

Job summary

A leading automotive dealership in Courtenay is seeking an Administrative Assistant to manage daily operations and provide exceptional customer service. The role offers a competitive salary and benefits, along with career development opportunities. Ideal candidates should have experience in customer service and proficiency with MS Office and DMS systems. This position encourages growth in a supportive environment.

Benefits

Competitive salary

Medical, dental, and mental wellness services

Career growth and training opportunities

Qualifications

• 1+ years experience in customer service, reception, or administration.
• Strong communication skills and relationship-building abilities.

Responsibilities

• Manage general administration of the dealership.
• Maintain dealership filing systems and organize the filing room.
• Support Accounting with AP/AR and prepare daily cash sheets.

Skills

Customer service

Interpersonal skills

Motivated to grow

Proficiency in MS Office

Tools

DMS system experience (e.g. PBS, CDK)

Job description

Overview

Looking for an exciting job in Courtenay with a top employer? Join Comox Valley Toyota, part of Trotman Auto Group, recognized as one of the best places to work in Courtenay!

Why Work With Us

At Comox Valley Toyota, we’re not just selling and servicing cars – we’re delivering exceptional customer experiences. As an Administrative Assistant, you will manage the general administration of the dealership to ensure the everyday operations run smoothly

What We Offer

• A rewarding career with a top automotive group in BC
• Permanent Role with a Competitive Salary
• Benefits - Access a wide range of medical, dental, and mental wellness services to keep you and your family healthy.
• A supportive and innovative workplace culture
• Career Growth and Development : Access to paid training, NADA courses for various departments, and internal professional and career development opportunities.

Who We’re Looking For

• Passionate about cars and customer service
• 1+ years experience with customer service, reception, administrative or related role
• Proficiency in MS Office, Outlook, DMS system experience (e.g. PBS, CDK, or any similar DMS)
• Strong communication, Excellent interpersonal and relationship-building skills
• Motivated to grow in a fast-paced environment

Schedule

Full-Time; Monday to Friday; 8:30am - 5pm

Compensation

$45,000-$52,000 / annually

What your day will look like

• Administrative Support
• Maintain dealership filing systems and organize filing room and cabinets.
• Order and manage dealership stationery and supplies
• Inventory & Vehicle Management
• Receive and stock all incoming retail vehicles (new and used).
• Create and maintain pre-owned inventory files
• Produce wholesale bills of sale in PBS and prepare documents for pickup or delivery.
• Accounting Assistance
• Support Accounting with AP / AR, prepare daily cash sheets and perform bank reconciliations.
• Document & Mail Handling
• Handle all courier transactions and incoming / outgoing mail.
• Prepare correspondence and documents as requested by management.

Apply Now and take the next step in your career! Join one of Canada’s Best Managed Companies.

Trotman Auto Group is an equal-opportunity employer. Only selected candidates will be contacted.

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