Administrative Assistant

Triumvirate Environmental; Contrecœur; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading environmental services firm is seeking a part-time Administrative Assistant to support operations in Contrecoeur, QC. The role requires at least 5 years of administrative experience, exceptional organizational skills, and proficiency in Microsoft Office. You will manage documents, coordinate communications, and assist with events. The ideal candidate is detail-oriented and self-motivated, ensuring smooth administrative functions.

Qualifications

• Minimum of 5 years of experience in an administrative role.
• Ability to handle sensitive and confidential information with discretion.
• Self-motivated, detail-oriented, and capable of working independently or as part of a team.

Responsibilities

• Handle sensitive and confidential information with discretion.
• Facilitate communication across teams, departments, and external stakeholders.
• Perform general administrative tasks including preparing reports and organizing files.
• Assist in planning and executing team events, meetings, and regional activities.

Skills

Organizational skills

Time-management skills

Communication skills

Attention to detail

Tools

Microsoft Office Suite

Job description

Overview

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking a Administrative Assistant to support our Contrecoeur, QC office. This role is part-time.

We are seeking a highly organized and proactive Administrative Assistant to provide essential support to our Facility manager. This role offers a dynamic opportunity to manage complex scheduling, support regional initiatives, and ensure the smooth operation of daily administrative tasks. As the primary point of contact, you will be responsible for coordinating communications, maintaining confidentiality, and contributing to the success of regional projects and activities. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Triumvirate Environmental provides leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. At Triumvirate Environmental, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.

Responsibilities

• Document Management: Handle sensitive and confidential information with discretion, maintaining proper organization and security of documents.
• Communication: Facilitate communication across teams, departments, and external stakeholders as needed.
• Administrative Support: Perform general administrative tasks, including preparing reports, organizing files, and handling correspondence.
• Event Coordination: Assist in planning and executing team events, meetings, and regional activities.

Basic Requirements

• Minimum of 5 years of experience in an administrative role.
• Exceptional organizational and time-management skills.
• Strong ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Self-motivated, detail-oriented, and able to work independently or as part of a team.
• Must have a reliable form of transportation

Preferred Requirements

• Familiarity with project management tools and software.

To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website.

Equal Opportunity

Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you have a disability and need accommodation during the application and hiring process, please contact us at the Triumvirate website or call 888-834-9697. The requirements listed above are representative of the knowledge, skill, and/or ability required. To view our California Privacy Notice and Policy, you can review our site.