administrative assistant

Government of Canada; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative professional to join their team in Calgary. This role involves managing appointments, contracts, and customer inquiries in a fast-paced environment. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask effectively. With a focus on client satisfaction, you will play a vital role in ensuring smooth operations and supporting various administrative tasks. If you thrive under pressure and enjoy working independently while contributing to a team, this opportunity is perfect for you.

Qualifications

• 1-2 years of experience in administrative roles.
• Strong organizational and multitasking skills required.

Responsibilities

• Schedule and confirm appointments and manage contracts.
• Compile data and maintain information filing systems.
• Provide customer service and perform data entry tasks.

Skills

Excellent written communication

Ability to multitask

Time management

Client focus

Attention to detail

Flexibility

Organized

Reliability

Quick learner

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS PowerPoint

MS Word

Social Media

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Experience and Specialization

Computer and Technology Knowledge

• MS Excel
• MS PowerPoint
• MS Word
• Social Media

Area of Specialization

• Correspondence
• Reports and records
• Contracts

Additional Information

Work Conditions and Physical Capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal Suitability

• Ability to multitask
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner