administrative assistant

Government of Canada; Burnaby; On-site; CAD 40,000 - 50,000; Full time

Job summary

A government organization in Burnaby is looking for an organized individual to manage office operations and coordinate events. The role requires a secondary school graduation certificate and relevant experience of 7 months to less than a year. Duties include scheduling, data management, and customer service in a fast-paced environment. This is an on-site position with no remote work options available.

Qualifications

• 7 months to less than 1 year of relevant experience is required.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials.
• Plan and organize daily operations.
• Record and prepare minutes of meetings, seminars and conferences.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Oversee the analysis of employee data and information.
• Compile data, statistics and other information.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service

Additional information

Work conditions and physical capabilities

• Fast-paced environment

Personal suitability

• Organized
• Team player
• Client focus