Administrative Assistant

Kornferry Honeywell; Barrie; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading technology corporation is seeking an Administrative Assistant - Service to provide essential administrative support to the Service team in Orillia, Ontario. Responsibilities include managing calendars, coordinating meetings, and handling payroll. The ideal candidate has experience with Microsoft Office Suite and excellent organizational skills. A hybrid work model is offered, making this a fantastic career opportunity.

Qualifications

• Minimum of 3 years of experience as an administrative assistant or in a similar role.
• Experience in managing large automobile fleets and licensing.
• Proactive and self-motivated attitude.

Responsibilities

• Prepare and distribute correspondence, reports, and presentations.
• Maintain and update departmental records and databases.
• Coordinate and support the onboarding process for new hires.

Skills

Organizational skills

Time management

Communication skills

Ability to handle confidential information

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

CORA

Echarge

Job description

Overview

As a Administrative Assistant - Service here at Honeywell, you will play a crucial role in providing administrative support to our Service team in Orillia, ON, Canada. You will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, and handling various administrative tasks to ensure the smooth operation of the Service department. You will report directly to our Senior Business Leader - Ontario, and you'll work a hybrid schedule with on-site presence at the Orillia site. In this role, you will impact the efficiency and effectiveness of our service team by providing exceptional administrative support. Your attention to detail, organizational skills, and ability to multitask will be essential in managing the day-to-day operations of the department. Fantastic career opportunity for an Administrative Assistant in Orillia, Ontario, Canada. Join our successful Business Management team in IA at Honeywell responsible for driving operational efficiency through exceptional administrative support. YOU MUST HAVE

• High school diploma or equivalent
• Minimum of 3 years of experience as an administrative assistant or in a similar role
• Minimum of 2 years of experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minimum 2 years of experience managing large automobile fleets and licensing.

We value

• Associate's or Bachelor's degree / diploma in Business Administration, Accounting, Bookkeeping or a related field
• Experience with CORA and Echarge
• Familiarity with the payroll including overtime hours - Ontario
• Strong multi-tasking, organizational and time management skills
• Experience in supporting multiple service or technical teams
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion
• Proactive and self-motivated attitude.

Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, care or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.

Key responsibilities

• Prepare and distribute correspondence, reports, and presentations
• Maintain and update departmental records and databases
• Coordinate and support the onboarding process for new hires and offboarding
• Coordinate payroll for service staff
• Complete Uniform orders for service staff
• Complete vendor applications
• Manage service fleet
• Complete Financial "traps" for reallocation of costs
• Be responsible for regular updates to the filed organization, including personnel changes and information required for weekly, monthly dissemination
• Provide general administrative support, including answering phone calls, managing emails, and handling office supplies
• Provide support for Honeywell SMS to the field organization.

About Us

Honeywell helps organizations solve the world's most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments - powered by our Honeywell Forge software - that help make the world smarter, safer and more sustainable.