Administrative assistant

Desjardins Group; Aurora; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A financial services organization in York Region is seeking an Administrative Assistant to manage administrative activities, provide support to management, and interact with diverse stakeholders. Responsibilities include secretarial tasks, agenda management, logistical organization of events, and document handling. The ideal candidate has a college diploma and at least a year of relevant experience, alongside proficiency in MS Office tools. The position offers competitive salary, flexible vacation, and a defined benefit pension plan.

Benefits

Competitive salary and annual bonus

4 weeks of flexible vacation

Defined benefit pension plan

Group insurance including telemedicine

Reimbursement of health and wellness expenses

Qualifications

• Minimum of one year of relevant experience.
• Other combinations of qualifications and relevant experience may be considered.

Responsibilities

• Carry out secretarial activities, including writing and revision of documents.
• Support management agenda, calls, emails, and mail.
• Organize meetings and write minutes.
• Participate in organizing events and activities.

Skills

Action oriented

Communicates effectively

Customer Focus

Nimble learning

Situational adaptability

Education

College diploma in a related field

Tools

MS Office (Excel, Word, Outlook, PowerPoint, Teams)

Job description

As an Administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors

• Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)

• Support the manager in the management and follow-up of his/her agenda, calls, emails and mail

• Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings

• Participate in the logistical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)

• Handle sensitive and confidential documentation, emails

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

#LI-Hybrid

What you bring to the table

• College diploma in a related field

• A minimum of one year of relevant experience

• Please note that other combinations of qualifications and relevant experience may be considered

• Knowledge of MS Office including Excel, Word, Outlook, PowerPoint, Teams

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)