administrative assistant

SOUTHPACE VISA SOLUTIONS LTD; Abbotsford; On-site; CAD 40,000 - 55,000; Full time

Job summary

A reputable immigration consultancy in Abbotsford is seeking an organized individual for administrative tasks. Responsibilities include scheduling appointments, recording meeting minutes, and managing office supplies. The ideal candidate has 1-2 years of relevant experience and must be fluent in English. The position offers 30 to 40 hours of work per week in a permanent role.

Qualifications

• 1-2 years of relevant experience in administrative tasks.
• Fluency in English is required.
• Must be able to multitask and be organized.

Responsibilities

• Record and prepare minutes of meetings, seminars, and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Office

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Experience

• 1 year to less than 2 years
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 30 to 40 hours per week