administrative assistant

SOUTHPACE VISA SOLUTIONS LTD; Abbotsford; On-site; CAD 40,000 - 54,000; Full time

Job summary

A professional service firm in Canada is seeking an organized Administrative Assistant to handle various tasks including scheduling appointments, preparing meeting minutes, and managing inventory. The ideal candidate will possess strong multitasking abilities and client focus, with at least one year of experience in an administrative role. This is a permanent position requiring 30-40 hours of work per week with proficiency in MS Office.

Qualifications

• 1-2 years experience in an administrative role.
• Ability to record and prepare minutes of meetings.
• Experience in scheduling and confirming appointments.

Responsibilities

• Answer telephone and relay calls and messages.
• Compile data, statistics and other information.
• Arrange travel and make reservations.

Skills

Ability to multitask

Client focus

Organized

Reliability

Flexibility

Team player

Accurate

Education

College or equivalent experience

Tools

MS Office

Job description

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS Office

Personal suitability

• Ability to multitask
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?

Experience

• 1 year to less than 2 years

Durée de l'emploi : Permanent

Langue de travail : Anglais

Heures de travail : 30 to 40 hours per week