Administration Officer assistant | LMIA approved

Mashreq Bank; Canada; On-site; CAD 60,000 - 80,000; Full time

Job summary

A reputable organization is seeking a detail-oriented Administration Officer Assistant to support daily operations and ensure efficient workflows. Ideal candidates will possess strong organizational skills and prior office experience. This full-time role offers competitive benefits and opportunities for professional growth in Canada. Interested applicants should submit their resume and cover letter through the official application portal.

Benefits

Competitive salary package

Paid leave and standard employment benefits

Training and skill development programs

Qualifications

• 1–2 years of administrative or office support experience preferred.
• Freshers with strong organizational skills and willingness to learn may apply.

Responsibilities

• Provide day-to-day administrative support to departments and management teams.
• Maintain accurate records, files, reports, and databases.
• Assist with scheduling meetings and internal events.

Skills

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite

Excellent organizational and multitasking abilities

Strong attention to detail

Problem-solving mindset

Education

High school diploma or equivalent

Post-secondary education in administration

Job description

Job Summary

The Elite Job is seeking a detail-oriented and proactive Administration Officer Assistant to support daily office operations and ensure smooth administrative workflows. This LMIA-approved role offers an excellent opportunity for candidates looking to build a long-term career in Canada. The ideal candidate will assist in coordinating administrative processes, maintaining records, supporting departments, and ensuring consistent communication across teams. This position requires strong organizational skills, accuracy, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to departments and management teams.

• Maintain accurate records, files, reports, and databases.

• Prepare, edit, and proofread documents, correspondence, and presentations.

• Assist with scheduling meetings, appointments, and internal events.

• Manage incoming and outgoing emails, phone calls, and communications.

• Coordinate office supplies, equipment maintenance, and inventory tracking.

• Support onboarding processes and maintain employee documentation when needed.

• Assist with data entry, report generation, and document filing.

• Help ensure compliance with company policies and administrative procedures.

• Work collaboratively with internal teams to support operational goals.

Required Skills and Qualifications

• High school diploma or equivalent; post-secondary education in administration is an asset.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent organizational and multitasking abilities.

• Strong attention to detail and high accuracy in administrative work.

• Ability to maintain confidentiality and handle sensitive information responsibly.

• Problem-solving mindset with the ability to work independently and as part of a team.

Experience

• 1–2 years of administrative or office support experience preferred.

• Freshers with strong organizational skills and a willingness to learn may also apply.

• Experience in a corporate or professional office environment is an asset.

Working Hours

• Full-time, 40 hours per week.

• Monday to Friday schedule.

• Occasional flexibility may be required depending on business needs.

Knowledge, Skills and Abilities

• Strong knowledge of office administration procedures and basic documentation standards.

• Ability to prioritize tasks and meet deadlines effectively.

• Professional behavior and a positive attitude toward customer service and teamwork.

• Familiarity with filing systems and basic office equipment management.

• Ability to adapt quickly to changing priorities and workflows.

Benefits

• LMIA-approved position for eligible foreign workers.

• Competitive salary package.

• Opportunities for career advancement and professional growth.

• Supportive and multicultural work environment.

• Paid leave and standard employment benefits.

• Training and skill development programs.

Why Join The Elite Job?

The Elite Job is committed to building a diverse and dedicated workforce. Joining our team means becoming part of a reputable organization that values employee development, teamwork, and long-term success. This is an excellent opportunity to secure stable employment in Canada, gain valuable administrative experience, and grow within a supportive workplace.

How to Apply

Interested applicants are invited to submit their:

• Updated resume

• Cover letter

• Relevant certificates (if applicable)

Please send your application through The Elite Jobs official application portal or the designated email provided in the job posting. Only shortlisted candidates will be contacted for further steps.