Administration Coordinator (5-Month Contract)

Bosa Properties Inc.; Burnaby; On-site; CAD 52,000 - 72,000; Full time

Job summary

A leading real estate company in Metro Vancouver is seeking an experienced Administration Coordinator to support internal teams and engage with clients. The role requires excellent organizational skills and the ability to manage customer databases while ensuring regulatory compliance. Ideal candidates will have a strong customer service background and experience with sales documentation. A full-time, on-site commitment is preferred, including weekends.

Qualifications

• Experience in preparing and reviewing sales or leasing contracts.
• Familiarity with FINTRAC and REDMA requirements.
• Ability to speak multiple languages is a plus.

Responsibilities

• Welcome clients and visitors to ensure a positive experience.
• Manage customer database and ensure regulatory compliance.
• Provide high-quality customer service by resolving inquiries.

Skills

Organizational skills

Customer service orientation

Problem-solving abilities

Communication skills

Tools

Salesforce

Job description

About The Company

Bosa Properties Inc. ("BPI") is an end-to-end real estate company offering human-centered solutions for property development and management. Based out of Vancouver, Canada, our team of in-house experts work across residential, commercial and master-planned projects, with a growing residential portfolio that includes more than 22,000 homes that are built or under development, and an income portfolio that includes 5.5 million square feet of retail, industrial, office and rental properties under management.

We are an organization of high achievers and believe what is created in community is always better than what is created in isolation. We set high expectations and support you in achieving excellence. We are building a trusted community to collaborate, learn from each other and deliver results.

About The Role

Bosa Properties is looking for a seasoned Administration Coordinator to join our team of talented real estate professionals. You will act as the first point of contact for our prospective residents and play a key role to support both our internal team and our external stakeholders.

What You'll Do

• Welcoming and greeting clients, realtors, and visitors to the sales gallery to ensure a positive experience;
• Managing the customer database, registrant data, reports, contracts, and client details to ensure data accuracy and regulatory compliance (FINTRAC);
• Providing high quality customer service by answering inquiries, directing visitors, and resolving client issues;
• Supporting the sales team with ad hoc administrative tasks as required.

What You Bring

• Experience in preparing and reviewing sales or leasing contracts and documentation;
• Availability to work full-time on-site, including Saturday and Sunday;
• Demonstrated ability to apply FINTRAC and REDMA requirements in daily operations;
• Highly proficient organizational and time management skills;
• Demonstrated ability to problem-solve using effective written and verbal communication;
• A people-first approach that adapts quickly to shifting priorities and client needs;
• Familiarity with industry specific software platforms (i.e. Salesforce) will be considered an asset;
• Ability to speak multiple languages will be considered an asset.

Salary and Benefits

Our salary ranges and bonus percentages are determined by job family and level. Base salary is determined by a combination of factors including, but not limited to, education and training, years of relevant experience, and internal equity.

Salary: 52,361—$71,958 CAD

Who You Are

• Trustworthy: You lead with trust when interacting with your team and other departments. You proactively build trust by demonstrating credibility, empathy, and sincerity.
• Humble: Unpretentious and self-aware, you take responsibility for your mistakes. You know that egos are barriers to doing our best work and always learning.
• Community focused: You believe what is created in community is always better than what is created in isolation and excellence is created through collaboration.

How To Apply

We value your interest in Bosa Properties. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

You belong here! If your experience and interests match with some of the above, we want you to apply. We are dedicated to building a diverse community, where everyone belongs.

Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.