Admin I – Health Records

Northwest Employment Works; Sioux Lookout; On-site; CAD 51,000 - 69,000; Full time

Job summary

A local health authority is seeking an Admin I – Health Records to perform data entry tasks and assist with health records management. The ideal candidate will have a Medical Records Assistant Certificate or Diploma and 1-2 years of experience in a medical office. Strong communication skills and knowledge of medical terminology are essential. This full-time position is located in Sioux Lookout, ON, with a salary range of $51,319 – $68,932 per annum, and will require the ability to work with minimal supervision. Apply by January 5, 2026.

Qualifications

• 1-2 years’ work experience in a medical office/setting.
• Professional integrity and confidentiality are essential.
• Ability to perform job requirements regularly.

Responsibilities

• Copy, scan, label, and distribute health records data.
• Assist with release of information and death certificates.
• Monitor and correct labs/documents/results filed in error.

Skills

Excellent written and oral communication skills

Ability to work under minimal supervision

Time management skills

Organizational skills

Knowledge of medical terminology

Ability to communicate in a First Nations dialect

Education

Medical Records Assistant Certificate/Diploma

Tools

Microsoft Word

Excel

Job description

Internal/External Posting
Full-time Position
Location: Sioux Lookout, ON
Salary Range: $51,319 – $68,932 per annum.
Reference Number: HEALT001433
If applying by email, indicate reference number in subject line

Job Summary

The Admin I – Health Records is responsible for performing a variety of Health Records data entry duties, as well as other Health Records related duties as assigned.

The Admin I – Health Records is directly accountable to the Supervisor – Health Records.

Qualifications

• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
• Medical Records Assistant Certificate/Diploma
• 1-2 years’ work experience in a medical office/setting
• Working knowledge of computer word processing programs, Microsoft Word, Excel, etc.
• Medical terminology is an asset
• Recognition/Knowledge of health record documents
• Excellent written and oral communication skills
• Ability to work under minimal supervision and as part of a team
• Professional integrity and the ability to maintain confidentiality is essential
• Good working knowledge and experience in time management and excellent organizational skills
• Ability to communicate in one or more of the First Nations dialects of Sioux Lookout will be an asset
• The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities

1. Copy, scan, label and distribute all health records data.
2. Keep community physician MRP status current.
3. Assist with release of information, death certificates, etc.
4. Assist in checking and filing all golden rod HL7 reports in Electronic Medical Record (EMR).
5. Check all mismatched results in EMR and forward to appropriate physicians.
6. Verify, correct and maintain all patient demographics in EMR and add new patient charts as required.
7. Monitor and correct labs/documents/results filed in error in EMR8. Reply to any messages regarding problems with incoming results/reports or direct accordingly.
8. Identify duplicate charts in EMR and ensure all contents of chart have been placed on one correct chart.
9. Ensure security of patient confidentiality by maintaining a secure work station and keeping current on all health information policy and procedures.
10. Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs relating to health records to the Health Records Coordinator.
11. Photocopying of records/documents for billing purposes.
12. Special projects as assigned.
13. Assist with other health record duties when necessary.

Apply online at http://www.slfnha.com/careers

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: [phone]
Fax: [phone]
Email: [e-mail]

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: January 5, 2026 @ 8:30 a.m. CST
No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com