25-E-03 - Executive Assistant - Human Resources (Temporary)

St. Clement's School; Trail; On-site; CAD 62,000 - 79,000; Full time

Job summary

A regional educational institution located in Trail, BC is seeking a temporary full-time Executive Assistant for the Human Resources department. The ideal candidate should have at least 5 years of experience, superb organizational skills, and proficiency with Microsoft 365. This position offers a salary range of $62,847 to $78,559 with an application deadline of September 26, 2025.

Qualifications

• Minimum of 5 years of recent experience as an executive assistant.
• Experience in a Human Resources environment is preferred.
• Ability to work under pressure with minimal supervision.

Responsibilities

• Provide administrative support to the HR department.
• Handle confidential duties efficiently and effectively.
• Organize and follow up on various projects.

Skills

Interpersonal skills

Organizational abilities

Attention to detail

Written communication skills

Verbal communication skills

Team collaboration

Education

Grade 12

Business Administration diploma

Tools

Microsoft 365

Adobe Acrobat

HRIS

Job description

Overview

Kootenay-Columbia School District

Executive Assistant – Human Resources (Temporary)

Competition # 25-E-03

Posting Date: September 10, 2025

Kootenay-Columbia School District (KCSD) is seeking a temporary full-time (37.5 hours per week) Human Resources Executive Assistant effective November 17, 2025 to January 15, 2027 (with the possibility of an extension). This position is exempt and therefore, excluded from union membership.

The School District

Located along the Canada-US border, halfway between Vancouver and Calgary, KCSD acknowledges the First Nations who have been caring for this land since time immemorial. We are situated along the slopes of the picturesque Monashee and Selkirk Mountains in the valley of the Lower Columbia River Basin. The KCSD is an inclusive and compassionate learning community where everyone has opportunities to learn, to achieve their full potential, and be empowered to pursue their dreams. The District serves several communities, including Castlegar, Fruitvale, Montrose, Robson, Rossland, Warfield and Trail. With rich four-season recreational opportunities, safe and friendly communities, a reasonable cost of living, and local post-secondary options (Selkirk College), the District is the perfect place to work and play.

The Position

The Human Resources Executive Assistant is an important member of the District team. The Human Resources Executive Assistant is directly responsible for providing support to the Assistant Superintendent – Human Resources and Human Resources Coordinator by efficiently and effectively handling the confidential administrative duties within the Human Resources department.

Qualifications

This position will appeal to an experienced individual interested in a detailed and challenging position. The successful candidate will possess superior interpersonal skills and have demonstrated organizational and planning abilities in addition to having:

• Grade 12
• Business Administration diploma
• A minimum of 5 years of recent experience in an executive assistant or similar position
• Demonstrated initiative and ability to work under pressure on a wide variety of assignments with minimal supervision
• Exceptional attention to detail and the highest level of confidentiality
• Experience in providing support within a Human Resources environment
• Advanced proficiency with word processing, spreadsheets and document management
• Experience with Adobe Acrobat and Microsoft 365, particularly SharePoint, Outlook, Excel, Word and Teams
• Experience with HRIS and other HR technologies (e.g., applicant tracking systems) is considered an asset, but not a requirement
• Proven ability to plan, organize and follow up on projects effectively
• Excellent written and verbal communication skills, with strong public relations abilities
• Strong ability and genuine desire to work collaboratively as part of a team supporting the Human Resources department

This full-time temporary exempt position offers a salary range of $62,847 to $78,559 + 9% in lieu of benefits.

For further information please contact Marcy VanKoughnett, Assistant Superintendent, at [e-mail].

Application Process

Electronic applications are required from all applicants. If you are qualified and interested in the above competition, please submit your electronic application including cover letter, resume (with references) and supporting documents to Marcy VanKoughnett, Assistant Superintendent – Human Resources, Kootenay-Columbia School District, 2001 Third Ave, Trail, BC V1R 1R6 by 12:00 (Noon), September 26, 2025 via www.makeafuture.ca/kootenay-columbia.

Applicants agree to confidential reference checks, including all previous employers. The successful applicant will be subject to a criminal record search.

We appreciate your interest but regret that only shortlisted candidates will be contacted.