Warehouse Coordinator

LINKVIVA Websiite; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading event management company in Dubai is seeking a Warehouse Coordinator. In this role, you will manage warehouse operations, ensure timely event materials delivery, and coordinate with vendors. Ideal candidates will have 3-5 years of experience in warehouse operations, proficiency in Odoo, and a valid UAE driving license. The position requires strong organizational skills and a calm demeanor under pressure. Join us to make an impactful contribution to high-profile events in the region.

Qualifications

• 3-5 years of experience in warehouse operations preferably in events/production/logistics.
• Proficient with Odoo or similar WMS/ERP, Excel/Sheets, and barcode/label workflows.
• Valid UAE forklift license is a plus.

Responsibilities

• Maintain accurate stock in Odoo through receipts and transfers.
• Book inbound deliveries and inspect quality and quantities.
• Pick, pack, and stage items according to event load lists.

Skills

Organizational skills

Communication

Problem solving

Education

3-5 years experience in warehouse/dispatch operations

Valid UAE driving license

Tools

Odoo

Excel

Job description

Warehouse Coordinator Dubai United Arab Emirates

WAREHOUSE COORDINATOR- CONTRACT

About Us

Founded in 2003wevebuilt a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events our work blends logistical excellence with creative ambition to shape moments that matter.

We areLINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

People We rise by lifting others.

Positivity Wesee the light even in chaos.

Perfection Not flawless. But fearless in chasing better.

Pioneering We break molds not rules.

Passion We lead with fire in the belly.

Why You Should Join Us:

Strategic Operational Blend Youll not only manage daily warehouse operations but alsooptimisesystems flows and inventory strategy to deliver eventcritical readiness.

Ownership of a Critical Hub Youll own the warehouse at AUH: inbound outbound inventory condition vendor coordination your performance event success.

Visible Impact With every delivery and return you manage youll see the tangible result of your work in highprofile events and team success.

CrossTeam Collaboration Youll work closely with project teams transport/logistics finance and external vendors building versatile relationships and broad impact.

ProfessionalGrowth & EventFocused Environment Working in the events/production field means dynamic schedules fastmoving challenges and continuous evolution of your role.

Role Purpose

As WarehouseCoordinator AUH you will own the daytoday operations of our AbuDhabi warehouse ensuring events go out on time in full and in excellent inbound and outbound flowsmaintaininventory accuracy coordinate basic warehouse repairs liaise withvendorsand transport providers and keep the facility safe and auditready.

Key Responsibilities

Inventory & Systems

• Maintainaccuratestock in Odoo (receipts transfers picking returns adjustments).
• Conduct cycle counts and monthly stock takes; investigate variances and post corrections.
• Set andmaintainpar levels for fastmoving items (consumables cabling staging spares).

Inbound (GRN)

• Book inbound deliveries inspect quality/quantities versus PO; raise discrepancies (short / over / damage).
• Label andlocateitems; update rack/bin locations in Odoo.

Outbound & Event Support

• Pick pack and stage according to event load lists.
• Prepare delivery notes/CMRs; coordinate pickups/returns with transport and site teams.
• On return from site: derig inspect condition quarantine damages/missing and process returns in Odoo.

Warehouse Operations

• Keep racking aisles staging zonesorganised(5S);maintainwarehouse equipment (pallet jacks ladders basic tools).
• Coordinate small repairs and cleaning; raise maintenance tickets for larger issues.
• Manage consumables (tape shrink labels) and PPE stock.

HSE & Compliance

• Enforce safe lifting and workingatheight rulesmonitorcorrect use ofequipment;maintain MSDS and signage.
• Conduct weekly safety walks and checklists; keep fire exits clear and extinguishers indate.
• Report incidents/nearmisses;participatein toolbox talks.

Vendor & Transport Coordination

• Book couriers/trucks; compare quotes/SLAs; track ontime pickup/arrival.
• Liaise with rental suppliers for temporary gear; manage offsite storage if needed.

CrossTeam Collaboration

• Work closely with Project Managers Fleetteamand Finance (PO/GRN returns damage claims).
• Provide a concise weekly AUH Warehouse update (outbound schedule risks shortages).

Qualifications & Experience

• 35years experience in warehouse/dispatch operations preferably in events/production/logisticsin the UAE.
• Proficient with Odoo (or similar WMS/ERP) Excel/Sheetsand barcode/label workflows.
• Strong knowledge of picking packing cyclecountingand transport coordination.
• ValidUAE forkliftlicenseis a plus (or willingness to certify).
• UAE drivinglicense.
• Englishrequired; Arabic is an advantage.

Skills & Traits

• Highlyorganised detaildriven and calm under time pressure.
• Strongcommunicatorwith driversvendorsand project teams.
• Physically able to lift and move equipment safely (withaids/PPE).
• Problem solver:identifiesissues early escalates appropriately and documents clearly.

Working Pattern

Onsite in AbuDhabi (AUH) Monday to Friday. Flexible early/late hours during event periods and occasional weekends.

Required Experience