Senior Document Controller

Egis Group; United Arab Emirates; Hybrid; AED 120,000 - 200,000; Full time

Job summary

A leading construction management firm in Dubai seeks a Senior Document Controller to manage, control, and maintain project documentation. The role involves establishing a comprehensive document control system, ensuring compliance with standards, and training team members. The ideal candidate should hold a Bachelor’s degree and possess at least 8 years of experience in document control or a similar role, preferably within the construction engineering industry. Strong organizational skills and knowledge of EDMS systems are essential. This position offers full-time employment with remote work options.

Qualifications

• 8 years of experience in document control or a similar role.
• Strong knowledge of document control best practices.
• Experience in construction or engineering industries preferred.

Responsibilities

• Establish and maintain a comprehensive document control system.
• Ensure proper document version control and collaboration with teams.
• Conduct regular audits to ensure compliance.

Skills

Document control processes

Organizational skills

Time management

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration or related field

Document Control certification (e.g. IDCA)

Tools

EDMS systems (e.g. UNIFER)

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

We are seeking a highly organized and efficient Senior Document Controller to join our dynamic team in Dubai United Arab Emirates. As a key member of our organization you will be responsible for managing controlling and maintaining all project documentation while ensuring compliance with company standards and industry regulations.

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive log and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed stored and easily retrievable
• Maintain and update document registers databases and archives
• Implement and monitor document control procedures and workflows
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems
• Prepare and distribute reports presentations and other project-related materials
• Stay up-to-date with industry standards and local regulations in Dubai UAE

Qualifications

• Bachelors degree in Business Administration Information Management or related field
• 8 years of experience in document control or similar role preferably in construction engineering or related industries
• Proficiency in using EDMS systems (e.g. UNIFER) and Microsoft Office Suite (Word Excel PowerPoint)
• Strong knowledge of document control processes best practices and industry standards
• Excellent organizational and time management skills with keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Document Control certification (e.g. IDCA) preferred
• Knowledge of relevant industry regulations and standards including those specific to Dubai UAE
• Strong problem-solving skills and ability to work both independently and as part of a team
• Adaptability to changing project requirements and deadlines

Remote Work

Yes

Employment Type

Full-time