Sales Assistant

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the automotive export industry is seeking a dedicated Sales Assistant to facilitate operations and support the sales team. The role includes managing documentation, coordinating with internal departments, and ensuring client satisfaction. Ideal candidates should have experience in related sectors and proficiency in relevant software.

Qualifications

• Minimum 2 years in an administrative or assistant role in automotive logistics or consultancy.
• Fluency in English; proficiency in Arabic or French is advantageous.
• Strong organizational skills and multitasking abilities.

Responsibilities

• Assist Sales Manager and Chief Sales Officer with administrative tasks and scheduling.
• Manage sales-related documentation, ensuring accuracy and compliance.
• Liaise between clients and reporting managers to address inquiries.

Skills

Organizational skills

Attention to detail

Communication abilities

Education

Bachelor's degree or diploma in Administration Management

Tools

Microsoft Office Suite

ERP systems

Job description

Job Purpose:

We are seeking a dedicated and detailoriented Sales Assistant to support our sales department and its operations in the automotive export industry. The ideal candidate will be responsible for managing backoffice tasks frontline clients handling documentation coordinating with clients and internal departments and ensuring seamless communication to facilitate the sales process.

Key Responsibilities:

• Provide comprehensive administrative assistance to the Sales Manager and Chief Sales Officer including scheduling meetings managing calendars preparing reports creating sales and work orders and ensuring their timely closure.
• Handle all salesrelated documentation ensuring accuracy and compliance with company policies and export regulations.
• Serve as a liaison between clients and reporting managers addressing inquiries providing timely updates and ensuring a high level of customer satisfaction around the clock.
• Coordinate with various departments such as logistics finance and marketing to streamline processes and resolve any issues related to the sales department and its operations.
• Maintain and update client databases sales records and inventory lists using ERP systems and Microsoft Office applications.
• Prepare and present regular reports on sales activities client feedback and other relevant metrics to the Sales Manager and Chief Sales Officer.

Qualifications:

• Education: Bachelors degree or diploma in Administration Management or a related field.
• Experience: Minimum of 2 years in an administrative or assistant role within the automotive logistics or consultancy sectors. Experience in the automobile industry is preferred.
• Technical Skills: Mandatory proficiency in Microsoft Office Suite (Word Excel PowerPoint) and experience with ERP systems. Ability to manage complex Standard Operating Procedures (SOPs).
• Language Skills: Fluent in English; proficiency in Arabic or French is advantageous. Knowledge of Hindi or Urdu is a plus.
• Strong organizational skills attention to detail Handling clients confidently excellent communication abilities and the capacity to handle multiple tasks efficiently

Additional Information:

Driving License: Required.