Sales Administrator

Caliberly; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading real estate agency in Dubai is seeking a Sales Administrator to manage sales paperwork, invoicing, and maintain CRM records. The ideal candidate will be knowledgeable of real estate forms and laws, with excellent communication skills. This role also requires coordination with team members and overseeing property-related contracts. A commitment to accuracy and detail is essential.

Qualifications

• Proven ability to manage and coordinate sales-related paperwork efficiently.
• Experience with invoicing and maintaining accounting records.
• Familiarity with real estate regulations and documentation.

Responsibilities

• Prepare and follow up on all sales-related paperwork.
• Timely invoicing and maintaining accounting records.
• Compose and edit property-related contracts and letters.
• Maintain accurate CRM data and filing systems.

Skills

CRM System proficiency

Excellent communication skills

Attention to detail

Knowledge of real estate forms

Job description

• Preparing and following up on all sales-related paperwork (in conjunction with the appropriate agents) as necessary and ensuring that accurate and up to date information is available on the CRM System.
• This will include data entry on the CRM System for all the transactions and maintaining accurate record.
• Timely invoicing & receipting, following up on payments, cheque depositing and maintaining all accounting records. Maintaining accurate records on these transactions and reconciling them with monthly statement of accounts, as provided and/or requested by the Accounts Division.
• Compose, edit, and draft letters, addendum, and property-related contracts, RFs, SPAs etc
• Knowledgeable of all real estate related forms and laws (Forms A, B, F and I, etc.).
• Well informed of all related online property advertisement (Property finder, Dubizzle, etc)
• Prepare monthly commission sheet for disbursement.
• Coordinate with Photographer for shoots and ensure the team has the relevant images for listings.
• Maintaining an accurate and up-to-date filing system ensuring that all relevant documentation is on file.
• Responsible answering all correspondences, and emails in your division.
• Support the team with the required cooperation to smoothen their operations.
• Other company related duties that may be assigned